> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage FBO Compliance

> Track FBO safety and regulatory compliance, manage inspection schedules, document certifications, and prepare for audits.

By following this guide, you will track FBO-specific compliance requirements, manage inspection schedules, document staff certifications, and prepare for regulatory and industry audits.

<Info>
  The FBO module must be enabled for your workspace. Contact your workspace administrator if you do
  not see the FBO section in the sidebar.
</Info>

<Info>
  FBO compliance management requires the **FBO Manager** or **Admin** role. Compliance tracking
  covers facility safety, environmental, and operational regulations that apply to ground
  operations.
</Info>

## Access the Compliance Dashboard

Navigate to **FBO > Compliance** in the sidebar. The compliance dashboard provides an overview of your current compliance posture across all tracked requirements.

The dashboard shows:

| Section                | Description                                                            |
| ---------------------- | ---------------------------------------------------------------------- |
| **Compliance score**   | Percentage of requirements with current, documented evidence.          |
| **Upcoming deadlines** | Inspections, certifications, and renewals due in the next 30 days.     |
| **Overdue items**      | Requirements past their due date, sorted by days overdue.              |
| **Recent activity**    | Latest compliance actions (inspections completed, documents uploaded). |

## Track Compliance Requirements

<Steps>
  ### Step 1: Review tracked requirements

  The compliance page lists all regulatory and industry requirements relevant to your FBO, organized by category:

  | Category                 | Examples                                                                 |
  | ------------------------ | ------------------------------------------------------------------------ |
  | **Facility safety**      | Fire extinguisher inspections, emergency exit signage, spill kit checks. |
  | **Fuel quality**         | Fuel filter inspections, sump testing, fuel farm audits.                 |
  | **Environmental**        | Stormwater permit compliance, spill prevention plan, waste disposal.     |
  | **Staff certifications** | Hazmat training, first aid/CPR, fuel handling certification.             |
  | **Insurance**            | General liability, hangarkeepers liability, pollution liability.         |
  | **Airport authority**    | Lease compliance, operating permit renewal, tenant audit.                |

  ### Step 2: Update compliance status

  For each requirement, record the current status:

  * **Current** -- evidence is on file and the requirement is satisfied.
  * **Expiring soon** -- the requirement is current but due for renewal within 30 days.
  * **Overdue** -- the requirement has lapsed and needs immediate attention.
  * **Not applicable** -- the requirement does not apply to your operation (document the reason).

  ### Step 3: Attach evidence

  Upload supporting documentation for each requirement: inspection reports, certificates, permits, training records, and photos. Evidence files are timestamped and versioned.
</Steps>

## Manage Inspection Schedules

<Steps>
  ### Step 1: Create an inspection schedule

  From the compliance page, click **Add Inspection** to create a recurring inspection:

  | Field             | Description                                                |
  | ----------------- | ---------------------------------------------------------- |
  | **Name**          | Inspection name (e.g., "Monthly fire extinguisher check"). |
  | **Frequency**     | Daily, weekly, monthly, quarterly, annually, or custom.    |
  | **Assigned to**   | Staff member responsible for performing the inspection.    |
  | **Next due date** | When the next inspection is due.                           |
  | **Checklist**     | Items to verify during the inspection.                     |

  ### Step 2: Complete an inspection

  When an inspection is due, the assigned staff member receives a notification. They open the inspection, check off each item, add notes or photos, and mark the inspection as complete.

  ### Step 3: Review inspection history

  Click any inspection to view its history: past completion dates, notes, issues found, and any corrective actions taken.
</Steps>

<Warning>
  NFPA 407 (Standard for Aircraft Fuel Servicing) and NFPA 409 (Standard on Aircraft Hangars) impose
  specific inspection frequencies for fuel handling equipment and hangar fire protection systems.
  Verify your inspection schedules against applicable NFPA standards and your airport authority's
  requirements.
</Warning>

## Prepare for Audits

Use the compliance dashboard to prepare for airport authority inspections, insurance audits, and industry rating audits (IS-BAO FBO, NATA Safety 1st):

1. **Run a gap analysis** -- review all compliance requirements and identify any items without current evidence.
2. **Update documentation** -- upload missing or expired documents.
3. **Generate a compliance report** -- export a summary of all requirements, their status, and attached evidence as a PDF for the auditor.

<Tip>
  Schedule a monthly compliance review to catch expiring items before they lapse. The upcoming
  deadlines section of the dashboard makes this a 5-minute check.
</Tip>

## Related

<CardGroup cols={2}>
  <Card title="Manage FBO Safety" href="/how-to/fbo/manage-fbo-safety">
    Ground operations safety management specific to FBO facilities.
  </Card>

  <Card title="Configure FBO Settings" href="/how-to/fbo/configure-fbo-settings">
    General FBO configuration including compliance categories.
  </Card>

  <Card title="FBO Statuses" href="/reference/fbo-statuses">
    Compliance item statuses and lifecycle.
  </Card>

  <Card title="Track Compliance" href="/how-to/sms/track-compliance">
    SMS-level compliance tracking for the broader organization.
  </Card>
</CardGroup>