> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How to Manage FBO Fuel Operations
> Track fuel tank inventory, manage fuel trucks, process fuel deliveries and sales, run quality control inspections, and configure fuel pricing.
This guide helps you monitor fuel tank levels, process fuel orders, run quality control inspections, and manage fuel pricing at your FBO.
**Who should read this:** FBO managers, fuel supervisors, line service technicians, and quality control personnel responsible for fuel inventory, fueling operations, and regulatory compliance.
**Prerequisites:** At least one fuel product (e.g., "Jet-A Fuel (per gallon)") should be configured in the product catalog. See [Use the FBO Point of Sale](/en/how-to/fbo/use-point-of-sale) for product setup.
The FBO module must be enabled for your workspace. Contact your workspace administrator if you do
not see the FBO section in the sidebar.
The **Fuel Management** dashboard (**FBO > Fuel Management**) displays four KPI cards at the top: **Gallons Today**, **Fuel Revenue**, **Avg Margin/Gal**, and **Pending Orders**. Each card includes a 7-day sparkline so you can spot trends without navigating away. Use these KPIs as your morning check before diving into individual operations.
## Respond to Low-Fuel Alerts
Navigate to **FBO > Fuel Management** to view tank levels. When any tank drops below 15% capacity, a red alert banner appears.
### Step 1: Identify the low tanks
Review the alert banner. It lists each tank below 15% with its fuel type and current percentage (e.g., "Tank 1 (Jet-A: 12%)").
### Step 2: Schedule a fuel delivery
Contact your fuel supplier to schedule a delivery. Note the tank capacity and current level to determine the order quantity.
### Step 3: Verify the delivery
When the delivery arrives, confirm the gallons received against the delivery ticket. The tank gauge updates in real time as the system records the new level.
Fuel tanks below 15% capacity risk service interruptions for arriving aircraft. Monitor the Fuel
Management dashboard daily -- especially during peak travel periods and summer months when Jet-A
demand increases.
## Track Fuel Truck Inspections
The **Fuel Trucks** section on the Fuel Management dashboard shows each truck's status and inspection countdown. If a truck's next inspection is due within 7 days, take it out of service until the inspection is completed.
For fuel truck status definitions, see [FBO Fuel Reference](/en/reference/fbo-fuel-reference).
Fuel truck inspections must comply with NFPA 407 and ATA 103.
## Process Fuel Orders
### Create a Fuel Order
You can create fuel orders from the **Operations Center** using the **Quick Actions** card or from the **Orders** page.
### Step 1: Start a new fuel order
Click **New Fuel Order** from the Quick Actions card on the Operations Center, or navigate to **FBO > Orders** and click **New Order**.
### Step 2: Select the fuel type
Choose the fuel type for this order: **Jet-A**, **100LL**, or **SAF** (Sustainable Aviation Fuel).
### Step 3: Enter the quantity
Specify the number of gallons requested. For transient aircraft, this is typically communicated by the pilot or dispatcher.
### Step 4: Set the pricing tier
Select the applicable pricing tier: **Retail** for transient aircraft, or a contract-based tier for customers with fuel discount agreements.
### Step 5: Assign a fuel truck (optional)
If multiple trucks are available, assign a specific truck to fulfill the order.
### Step 6: Submit the order
The order is created in **Pending** status. It appears in the **Pending Orders** KPI count on the Fuel Management dashboard.
### Advance Fuel Order Status
To update a fuel order, navigate to the order and change its status from **Pending** to **In Progress** when fueling begins, and to **Completed** when fueling is finished.
For the full fuel order status lifecycle, see [FBO Fuel
Reference](/en/reference/fbo-fuel-reference).
## Run Quality Control Inspections
### View QC Status
Scroll to the **Quality Control Status** section at the bottom of the Fuel Management dashboard (or click the **QC Log** button in the page header). The QC table shows:
* **Truck** -- the fuel truck identifier
* **Last Inspection** -- date of the most recent QC inspection
* **Next Due** -- date the next inspection is required
* **Days Until Due** -- countdown with color coding (green > 14 days, amber 8--14 days, red 7 or fewer days)
* **Filter Diff (psi)** -- filter differential pressure reading in PSI
* **Status** -- "OK" for compliant trucks, "Action Required" for trucks with an imminent inspection or elevated filter differential
### Step 1: Review the QC table
Check the **Days Until Due** column for any trucks showing a red badge. These require immediate attention.
### Step 2: Check filter differential readings
Review the **Filter Diff** column. Readings at or above 3.0 psi indicate a filter element that may need replacement. Readings between 2.0 and 3.0 psi warrant monitoring.
### Step 3: Perform the inspection
Complete the inspection per NFPA 407 and your facility's QC procedures. Record the results including a new filter differential reading.
### Step 4: Export the QC report
Click **Export QC Report** to download an inspection summary for your records. Keep this on file for regulatory audits.
Filter differential readings at or above 3.0 psi trigger an **Action Required** status. A high
filter differential can indicate contamination or element degradation. Do not dispatch the truck
until the filter element is inspected and, if necessary, replaced. This is a safety-critical item
per NFPA 407.
## Compare Competitor Pricing
If you want to benchmark your fuel rates, review the **Retail Pricing** table on the Fuel Management dashboard. It displays your prices alongside nearby FBOs with a delta column showing where you stand competitively.
## Related
Process fuel orders and manage fuel products in the POS catalog.
Fuel order statuses, truck statuses, and QC inspection states.
Invoice customers for fuel purchases and manage fuel-related transactions.
Set up fuel discount contracts for based tenants and fleet operators.