> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage FBO Reservations

> Create and manage hangar and ramp reservations, check availability, set up reservation rates, and handle long-term contracts through the FBO reservation system.

By following this guide, you will create reservations for hangar and ramp space, check real-time availability, manage reservation rates, and handle long-term contracts.

<Info>
  The FBO module must be enabled for your workspace. Contact your workspace administrator if you do
  not see the FBO section in the sidebar.
</Info>

<Info>
  The reservation system is separate from the general FBO bookings system. Reservations are designed
  for space management (hangars, tiedowns, ramp spots), while bookings handle service-level
  scheduling. Both are available in the **FBO** module.
</Info>

## Check Availability

<Steps>
  ### Step 1: Open the availability view

  Navigate to **FBO > Reservations > Availability**. The availability calendar shows all reservable units with their current occupancy status.

  ### Step 2: Select a date range

  Use the date picker to select the arrival and departure dates. The calendar highlights available (green), partially available (yellow), and fully booked (red) units for the selected period.

  ### Step 3: Filter by unit type

  Use the unit type filter to narrow results to specific unit types (e.g., T-hangar, corporate hangar, heated hangar, tiedown, ramp spot). Filter by aircraft size compatibility if the customer has specified their aircraft type.
</Steps>

## Create a Reservation

<Steps>
  ### Step 1: Start a new reservation

  From the availability view, click an available unit to start a reservation. Alternatively, navigate to **FBO > Reservations > Bookings** and click **New Reservation**.

  ### Step 2: Enter reservation details

  Complete the reservation form:

  | Field              | Description                                                         |
  | ------------------ | ------------------------------------------------------------------- |
  | **Guest/Customer** | Select an existing customer or create a new guest record.           |
  | **Unit**           | The hangar, tiedown, or ramp spot being reserved.                   |
  | **Aircraft**       | Tail number and type of the aircraft occupying the space.           |
  | **Arrival date**   | When the aircraft is expected to arrive.                            |
  | **Departure date** | When the aircraft is expected to depart.                            |
  | **Rate**           | The rate code applied to this reservation (daily, weekly, monthly). |
  | **Notes**          | Special instructions (e.g., "needs 110V outlet", "GPU required").   |

  ### Step 3: Review pricing

  The system calculates the estimated total based on the selected rate and duration. Verify the pricing before confirming.

  ### Step 4: Confirm the reservation

  Click **Save**. The reservation is created in **Confirmed** status and the unit shows as occupied for the reserved dates on the availability calendar.
</Steps>

## Manage Reservation Rates

<Steps>
  ### Step 1: Open rate configuration

  Navigate to **FBO > Reservations > Rates**. The rate sheet lists all active rate codes with their pricing tiers.

  ### Step 2: Create or edit a rate

  Click **New Rate** or select an existing rate to edit. Configure:

  | Field            | Description                                                      |
  | ---------------- | ---------------------------------------------------------------- |
  | **Name**         | Rate code name (e.g., "Standard T-Hangar", "Transient Tiedown"). |
  | **Daily rate**   | Per-day charge.                                                  |
  | **Weekly rate**  | Discounted rate for stays of 7+ days.                            |
  | **Monthly rate** | Discounted rate for stays of 30+ days.                           |
  | **Rate type**    | Classification: daily, seasonal, contract.                       |
  | **Active**       | Toggle to enable or disable the rate code.                       |

  ### Step 3: Save the rate

  Click **Save**. Updated rates apply to new reservations. Existing reservations retain the rate in effect at the time of booking unless manually updated.
</Steps>

## Handle Long-Term Contracts

For based aircraft or long-term tenants, create a reservation contract that locks in pricing and guarantees unit availability.

<Steps>
  ### Step 1: Open contracts

  Navigate to **FBO > Reservations > Contracts**.

  ### Step 2: Create a new contract

  Click **New Contract** and enter the contract terms:

  * **Customer** -- the tenant or aircraft owner.
  * **Unit** -- the assigned hangar or space.
  * **Contract period** -- start and end dates.
  * **Monthly rate** -- the contracted rate, which may differ from the standard rate sheet.
  * **Auto-renewal** -- whether the contract renews automatically at expiration.
  * **Terms and conditions** -- any special provisions or obligations.

  ### Step 3: Activate the contract

  Click **Save**. The unit is marked as under contract for the contract period and is excluded from transient availability.
</Steps>

<Tip>
  Use the **Documents** tab on each reservation or contract to store signed agreements, insurance
  certificates, and other required documentation. Navigate to **FBO > Reservations > Documents** for
  a centralized document view across all reservations.
</Tip>

## Related

<CardGroup cols={2}>
  <Card title="FBO Reservation Statuses" href="/reference/fbo-reservation-statuses">
    Reservation types, statuses, and contract terms.
  </Card>

  <Card title="Manage FBO Units" href="/how-to/fbo/manage-units">
    Set up hangars, tiedowns, and ramp spots.
  </Card>

  <Card title="Handle FBO Billing" href="/how-to/fbo/handle-fbo-billing">
    Invoice reservations and process payments.
  </Card>

  <Card title="Run FBO Reports" href="/how-to/fbo/run-fbo-reports">
    Occupancy and revenue reports for reservation operations.
  </Card>
</CardGroup>