> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Manage FBO Vendors

> Add vendors to the FBO directory, manage contact information and categories, deactivate inactive vendors, and track vendor purchase history.

This guide helps you maintain your FBO vendor directory, add new suppliers, update contact details, and manage vendor status for procurement workflows.

<Info>
  **Who should read this:** FBO managers, procurement staff, and operations coordinators responsible for maintaining supplier relationships and ordering inventory.

  **Prerequisites:** No additional setup is required. The vendor directory is available as soon as the FBO module is enabled.
</Info>

<Info>
  The FBO module must be enabled for your workspace. Contact your workspace administrator if you do
  not see the FBO section in the sidebar.
</Info>

<Tip>
  Keep your vendor directory current by deactivating vendors you no longer use rather than deleting
  them. This preserves purchase order history and audit trails while keeping the active vendor list
  clean.
</Tip>

## Add a Vendor

<Steps>
  ### Step 1: Open the vendor directory

  Navigate to **FBO > Inventory** and select the **Vendors** tab to view the vendor directory.

  ### Step 2: Click New Vendor

  Click **New Vendor** in the page header. A form opens for entering vendor details.

  ### Step 3: Enter vendor information

  Fill in the vendor profile:

  | Field        | Description                                                                                        |
  | ------------ | -------------------------------------------------------------------------------------------------- |
  | **Name**     | The vendor's company or business name. Required.                                                   |
  | **Email**    | Primary email address for orders and communication.                                                |
  | **Phone**    | Phone number for the vendor's sales or order desk.                                                 |
  | **Category** | Classification for the vendor (e.g., fuel supplier, parts distributor, catering, office supplies). |
  | **Address**  | Physical or mailing address.                                                                       |
  | **Notes**    | Internal notes about the vendor -- payment terms, account numbers, or special instructions.        |

  ### Step 4: Save the vendor

  Click **Save**. The vendor is created in **Active** status and is immediately available for selection on purchase orders.
</Steps>

## Edit a Vendor

Open the vendor directory, click the vendor you want to update, and modify any fields. Click **Save** to apply the changes. Updates to vendor details do not affect existing purchase orders -- those retain the information captured at the time the PO was created.

## Deactivate a Vendor

If you stop working with a vendor, deactivate them rather than deleting the record:

<Steps>
  ### Step 1: Open the vendor record

  Navigate to the vendor directory and click the vendor you want to deactivate.

  ### Step 2: Toggle the active status

  Set the vendor's status to **Inactive**. Inactive vendors do not appear in the vendor dropdown when creating new purchase orders.

  ### Step 3: Save the change

  Click **Save**. The vendor remains in the directory for historical reference but is excluded from active procurement workflows.
</Steps>

<Note>
  Deactivating a vendor does not affect existing purchase orders. Any open POs linked to the vendor
  continue through their normal lifecycle. Only new PO creation is affected.
</Note>

## Reactivate a Vendor

To bring a deactivated vendor back into use, open their record, set the status to **Active**, and save. The vendor reappears in the purchase order vendor dropdown immediately.

## Review Vendor History

To see all purchase orders associated with a vendor, open the vendor record and review the linked POs. This history helps you evaluate vendor performance, track spending patterns, and identify your most-used suppliers.

## Related

<CardGroup cols={2}>
  <Card title="Manage FBO Purchase Orders" href="/how-to/fbo/manage-purchase-orders">
    Create and track purchase orders sent to your vendors.
  </Card>

  <Card title="Use the FBO Point of Sale" href="/how-to/fbo/use-point-of-sale">
    Manage the products that vendors supply for POS sales.
  </Card>

  <Card title="FBO Statuses" href="/reference/fbo-statuses">
    Vendor statuses and purchase order lifecycle states.
  </Card>

  <Card title="Handle FBO Billing" href="/how-to/fbo/handle-fbo-billing">
    Manage invoices and financial transactions with vendors.
  </Card>
</CardGroup>