> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Manage Crew Time Off

> Submit, review, and approve crew time-off requests, track availability impacts on scheduling, and maintain compliance with rest requirements.

By the end of this guide, you will have submitted time-off requests, reviewed and approved requests from crew members, and understood how time-off affects scheduling and availability.

<Info>
  The Operations module must be enabled for your workspace. You also need the appropriate operations
  permissions. Contact your workspace administrator if you cannot access these features.
</Info>

<Info>
  Submitting time-off requests requires any crew role. Approving requests requires `crew.update`
  permission.
</Info>

## Navigate to time-off management

Open the Operations sidebar, expand the **Crew** group, and click **Time Off**.

**Breadcrumb path:** Ops > Crew > Time Off

The time-off page shows all requests with filters for crew member, date range, and status.

## Time-off types

PlaneConnection tracks several availability types that affect scheduling:

| Type            | API Value     | Scheduling Impact                                      |
| --------------- | ------------- | ------------------------------------------------------ |
| **Available**   | `available`   | Crew member can be assigned to trips.                  |
| **Unavailable** | `unavailable` | Blocks trip assignment for the specified period.       |
| **Vacation**    | `vacation`    | Planned leave -- blocks assignment and counts as rest. |
| **Training**    | `training`    | Scheduled training event -- blocks flight assignment.  |
| **Reserve**     | `reserve`     | On standby -- available if needed but not assigned.    |

<Warning>
  Crew members with an **Unavailable** or **Vacation** status for a date range cannot be assigned to
  trips that overlap that period. The scheduling system enforces this automatically.
</Warning>

## Submit a time-off request

<Steps>
  ### Step 1: Open the Time Off page

  Navigate to **Ops > Crew > Time Off**.

  ### Step 2: Click Add Request

  Click **Add Request** to open the time-off form.

  ### Step 3: Select the date range

  Choose the start and end dates for the requested time off.

  ### Step 4: Select the type

  Choose the appropriate availability type (Vacation, Training, or Unavailable).

  ### Step 5: Add notes

  Provide any relevant details about the request.

  ### Step 6: Submit

  Click **Submit**. The request appears in the time-off list and is visible to schedulers.
</Steps>

## Review and approve time-off requests

<Steps>
  ### Step 1: Filter pending requests

  On the Time Off page, filter by **Pending** status to see requests awaiting approval.

  ### Step 2: Check scheduling conflicts

  For each request, review the crew schedule view to identify any trips already assigned to the crew member during the requested period.

  ### Step 3: Approve or deny

  Click **Approve** to confirm the time off, or **Deny** with a reason. Approved requests automatically update the crew member's availability for the affected dates.
</Steps>

<Tip>
  Crew availability entries also appear in the dispatch crew availability view at **Ops > Dispatch >
  Crew Availability**, giving dispatchers a consolidated view of who is available for upcoming
  operations.
</Tip>

## View crew availability on the schedule

The crew schedule view (**Ops > Crew > Schedule**) displays time-off entries alongside trip assignments. Color-coded blocks indicate the availability type:

| Color  | Meaning     |
| ------ | ----------- |
| Green  | Available   |
| Red    | Unavailable |
| Blue   | Vacation    |
| Orange | Training    |
| Grey   | Reserve     |

## Related

<CardGroup cols={2}>
  <Card title="Manage Schedule" href="/how-to/ops/manage-schedule">
    View and edit the crew schedule grid alongside time-off entries.
  </Card>

  <Card title="Manage Crew Bids" href="/how-to/ops/manage-crew-bids">
    Crew bidding workflow for trip assignments.
  </Card>

  <Card title="Track Crew Duty Time" href="/how-to/ops/track-crew-duty-time">
    Duty time tracking and Part 135 compliance monitoring.
  </Card>

  <Card title="Crew Scheduling Reference" href="/reference/crew-scheduling">
    Availability types, schedule statuses, and scheduling constraints.
  </Card>
</CardGroup>