> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Manage Aircraft Owners

> Add aircraft owners, track expenses and revenue per owner, process payouts, and generate owner statements.

By the end of this guide, you will have added aircraft owners, tracked their expenses and revenue, processed payouts, and generated owner statements.

<Info>
  The Operations module must be enabled for your workspace. You also need the appropriate operations
  permissions. Contact your workspace administrator if you cannot access these features.
</Info>

<Info>
  You need the `owner_portal.read` permission; financial write actions require
  `owner_portal.update`.
</Info>

## Prerequisites

* Aircraft must be registered in the fleet before they can be
  assigned to owners.
* Expense categories and vendor records should be configured in
  Settings for accurate categorization.

## Add an owner

Navigate to **Ops > Owners** in the sidebar. The page has five tabs: **Overview**, **List**, **Expenses**, **Revenue**, and **Payouts**.

<Steps>
  ### Step 1: Open the owners list

  Click the **List** tab on the Owners page.

  ### Step 2: Create a new owner

  Click **Add Owner** in the top-right corner.

  ### Step 3: Enter owner details

  Complete the owner profile:

  | Field         | Required | Description                     |
  | ------------- | :------: | ------------------------------- |
  | Owner Name    |    Yes   | Individual or company name.     |
  | Contact Email |    Yes   | Primary contact email.          |
  | Contact Phone |    No    | Phone number.                   |
  | Address       |    No    | Mailing address for statements. |
  | Tax ID        |    No    | EIN or SSN for tax reporting.   |

  ### Step 4: Save the owner

  Click **Save**. The owner appears in the owners list and can now
  be linked to aircraft.
</Steps>

## Assign aircraft to an owner

1. Open the owner's detail page from the Owners List.
2. Navigate to the **Aircraft** section.
3. Click **Assign Aircraft** and select one or more aircraft from
   your fleet.
4. Click **Save**.

Assigned aircraft link the owner to all associated expenses,
revenue, and utilization data for that tail number.

<Tip>
  An aircraft can be assigned to multiple owners in shared-ownership arrangements. Set the ownership
  percentage for each owner to enable proportional cost and revenue allocation.
</Tip>

## Track expenses per owner

Owner-related expenses are tracked in the **Expenses** tab:

1. Click the **Expenses** tab on the Owners page.
2. The expense list shows all expenses allocated to owner-managed
   aircraft.
3. Each row includes date, description, amount, aircraft, and
   category.

To add a new owner expense:

1. Click **New Expense**.
2. Select the owner and aircraft.
3. Enter the expense details (amount, date, category, vendor).
4. Click **Save**.

Expenses can also be automatically allocated from the main Expenses
module when they reference an owner-managed aircraft.

## Track revenue per owner

The **Revenue** tab records charter and lease income
attributable to each owner's aircraft:

1. Click the **Revenue** tab on the Owners page.
2. Revenue entries show the date, amount, type, aircraft, and
   owner.
3. Use filters to view revenue for a specific owner, aircraft, or
   date range.

Revenue entries are created automatically when invoices for trips
on owner-managed aircraft are paid, or can be entered manually.

## Process payouts

Payouts represent distributions to owners from net revenue
(revenue minus expenses):

<Steps>
  ### Step 1: Open the payouts module

  Click the **Payouts** tab on the Owners page.

  ### Step 2: Review pending payouts

  The payouts list shows all payout records with:

  * Owner name.
  * Period (e.g., "January 2026").
  * Amount.
  * Status (pending, processed, paid).

  ### Step 3: Process a payout

  1. Select a pending payout.
  2. Review the revenue, expenses, and net amount for the period.
  3. Mark the payout as **Processed** once the payment is initiated.
  4. Mark as **Paid** when the owner confirms receipt.
</Steps>

## Generate owner statements

Owner statements summarize financial activity for a period:

1. Open the owner's detail page.
2. Click **Generate Statement**.
3. Select the statement period (monthly, quarterly, or custom date
   range).
4. The statement includes:
   * Revenue by trip and aircraft.
   * Expenses by category.
   * Net income calculation.
   * Payout history.
5. Click **Export** to download as PDF for distribution to the
   owner.

## Related

<CardGroup cols={2}>
  <Card title="Handle Accounting" href="/how-to/ops/handle-accounting">
    Invoicing and payment tracking that generates owner revenue.
  </Card>

  <Card title="Log Expenses" href="/how-to/ops/log-expenses">
    Record expenses that are allocated to owner aircraft.
  </Card>

  <Card title="Manage Aircraft" href="/how-to/ops/manage-aircraft">
    Set up aircraft records before assigning to owners.
  </Card>

  <Card title="Reports: Financial" href="/reference/reports-financial">
    Owner usage summary and operating cost reports.
  </Card>
</CardGroup>