> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Track Due Items and Maintenance

> Monitor maintenance due items, AD compliance, inspections, and certification expirations across your fleet and crew.

By the end of this guide, you will have monitored maintenance due items, reviewed status across your fleet and crew, updated item status after maintenance, and used due item tracking to prevent grounding events.

<Info>
  The Operations module must be enabled for your workspace. You also need the appropriate operations
  permissions. Contact your workspace administrator if you cannot access these features.
</Info>

<Info>You need the `maintenance_ops.read` permission.</Info>

## Prerequisites

* Aircraft must be registered in the fleet with accurate total time
  and total cycles.
* Crew members should have certifications entered with expiry dates.
* Due items should be configured in **Settings > Maintenance >
  Due Items** with appropriate tracking parameters.

## Navigate to Due Items

Open the Operations sidebar and click **Due Items** under the
**Fleet** group. The sidebar badge on **Due Items** displays the
count of overdue items in red when any exist. The page loads with
a summary bar and a tabbed table of all tracked items.

**Breadcrumb path:** Ops > Due Items

## Understand the summary bar

The top of the page shows four color-coded status badges that
summarize the health of your entire operation:

| Badge                  | Color     | Meaning                                              |
| ---------------------- | --------- | ---------------------------------------------------- |
| Current (>60 days)     | Green     | Items that are not within any alert window.          |
| Due Soon (30--60 days) | Yellow    | Items approaching their due threshold.               |
| Due Soon (\<30 days)   | Light red | Items due within the next 30 days -- higher urgency. |
| Overdue                | Red       | Items where the due parameter has been exceeded.     |

Click any badge to filter the table to that status group. These
counts give you an at-a-glance health check across your entire
operation.

## Filter by category

The Due Items table has four tabs:

| Tab          | Contents                                                    |
| ------------ | ----------------------------------------------------------- |
| **All**      | Every tracked item across all categories.                   |
| **Pilot**    | Crew certifications, medicals, training due dates.          |
| **Aircraft** | Inspections, ADs, overhauls, service bulletins.             |
| **Company**  | Insurance, registration renewals, company-level compliance. |

Click a tab to filter the table to that category.

## Review due items

Each row in the table shows:

| Column               | Description                                                                                                              |
| -------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| Item                 | Name or description of the due item.                                                                                     |
| Entity               | The aircraft tail number or crew member name.                                                                            |
| Due Date             | Calendar date when the item is due.                                                                                      |
| Days/Hours Remaining | Positive number = days or hours until due; negative = days overdue.                                                      |
| Status               | Color-coded label: current (green), due soon 30--60 days (yellow), due soon under 30 days (light red), or overdue (red). |

Items are sorted by urgency -- overdue items appear first, followed
by items due soonest.

The **Fleet Health** dashboard also includes a **Due Items Matrix**
heatmap that displays aircraft (rows) against maintenance
categories (columns) such as Annual, 100-hr, Phase, AD, SB, and
Overhaul. Cell colors shift from green (more than 60 days) through
yellow (30--60 days) to red (under 30 days) and dark red (overdue).
Click any cell in the heatmap to navigate directly to that due item.

<Tip>
  Click any row to open the item detail page where you can view the full tracking history, add
  notes, and update the status.
</Tip>

## Update a due item status

When maintenance or training is completed:

1. Open the due item detail page.
2. Enter the completion date and any relevant data (hours at
   completion, next due value).
3. Change the status to reflect the new state.
4. Click **Save**.

The system recalculates the next due date based on the interval
and the completion data.

## Use TaxxAll Aviator for advanced tracking

For operators using the TaxxAll Aviator integration, navigate to
**Dispatch > Aircraft > TaxxAll Aviator** for an enhanced view
that organizes due items into three tabs:

* **Due by Date** -- calendar-based items.
* **Due by Hours** -- time-based items.
* **Due by Landings** -- cycle-based items.

Each item card shows the aircraft registration, item description,
due value, current value, remaining margin, and urgency status.

<Warning>
  Do not let items go overdue without documented justification. Overdue items may ground the
  aircraft and can result in FAA compliance findings during inspections.
</Warning>

## Related

<CardGroup cols={2}>
  <Card title="Aircraft Statuses" href="/reference/aircraft-statuses">
    How Maintenance and AOG status relates to due items.
  </Card>

  <Card title="Reports: Maintenance" href="/reference/reports-maintenance">
    Due Items Report and Maintenance Summary details.
  </Card>

  <Card title="Manage Aircraft" href="/how-to/ops/manage-aircraft">
    Set up aircraft hours and cycles that drive due calculations.
  </Card>

  <Card title="Manage Crew" href="/how-to/ops/manage-crew">
    Add certifications that appear as crew due items.
  </Card>
</CardGroup>