> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How to View the Pilot Logbook
> Review flight logbook entries, filter by aircraft or date range, read running totals for each time category, and export records.
By the end of this guide, you will have reviewed flight logbook entries, filtered by aircraft or date range, added new entries, and exported records for regulatory compliance.
The Operations module must be enabled for your workspace. You also need the appropriate operations
permissions. Contact your workspace administrator if you cannot access these features.
You need the `crew_personal.read` permission. To add or edit entries you also need
`crew_personal.update`.
## Prerequisites
* Your workspace must have the Operations module enabled.
* At least one crew logbook entry must exist. Entries are created manually
from the Logbook page or automatically when trips are completed.
## Navigate to the Logbook
Open the **Operations** sidebar and click **Logbooks** under the **Crew**
group. The page loads with the breadcrumb path **Ops > Logbooks**.
You can also reach an individual crew member's logbook entries from the
**Logbook** tab on the crew detail page.
## Summary stat cards
Four stat cards appear above the table and update in real time as you
apply filters:
| Card | What it shows |
| ------------------ | ------------------------------------------------------------ |
| Total Flight Hours | Sum of all `Total` time entries matching the current filter. |
| PIC | Accumulated Pilot in Command hours for filtered entries. |
| Night | Total night flight hours for filtered entries. |
| Cross-Country | Total cross-country time for filtered entries. |
All values are displayed to one decimal place in hours.
## Filter toolbar
The toolbar above the table provides four controls:
* **Search** -- Free-text search against route (origin/destination) and
tail number. Clears to page one automatically.
* **From / To** -- Date range pickers. Enter both dates to narrow results
to a specific period (useful for recency checks or certificate renewal
reviews).
* **Aircraft** -- Dropdown populated from your workspace fleet. Defaults
to **All Aircraft**. Select a tail number and model to show only entries
for that aircraft.
Filters are cumulative -- you can combine date range and aircraft
selection at the same time. The table, running totals footer, and stat
cards all reflect the filtered result set.
## Table columns
The logbook table is sortable by clicking any column header:
| Column | Description |
| ---------- | ---------------------------------------------------------------------------------- |
| Date | Flight date, displayed as Mon DD, YY. Sorted descending by default. |
| Route | Origin and destination in ICAO format separated by an arrow (e.g., `KTEB → KPBI`). |
| Aircraft | Tail number in bold with aircraft model as a caption beneath. |
| Total | Total flight time for the entry in hours (one decimal). |
| PIC | Pilot in Command time in hours. Displays a dash if zero. |
| SIC | Second in Command time in hours. Displays a dash if zero. |
| Night | Night flight time in hours. Displays a dash if zero. |
| XC | Cross-country time in hours. Displays a dash if zero. |
| Instrument | Actual instrument time in hours. Displays a dash if zero. |
| Landings | Day and night landing counts formatted as `D:n / N:n`. |
| Remarks | Free-text notes field, truncated to 200 characters in the table view. |
Click any column header to sort ascending; click again to sort descending.
## Running totals footer
When at least one entry is visible, a **Totals** row appears at the
bottom of the table body. It sums every numeric column across the entire
filtered result set -- not just the current page. This means you can set
a date range, select an aircraft, and immediately read the accumulated
hours for that subset without exporting.
The landings cell in the totals row shows combined day and night counts
formatted as `D:n / N:n`.
To check a pilot's recency for a specific aircraft, set the **From** date to 90 days ago, select
the tail number in the **Aircraft** filter, and read the Night and Instrument totals directly from
the footer row.
## Add a logbook entry
### Step 1: Open the New Entry form
Click **New Entry** in the page header.
### Step 2: Fill in required fields
| Field | Required | Description |
| ----------- | :------: | -------------------------------------------------------------- |
| Crew Member | Yes | Select the pilot or crew member from the dropdown. |
| Date | Yes | Flight date. |
| Origin | Yes | Departure airport ICAO code. |
| Destination | Yes | Arrival airport ICAO code. |
| Flight Time | Yes | Total flight time in decimal hours. Must be greater than zero. |
### Step 3: Fill in time categories
Enter decimal hours for each applicable category:
| Field | Description |
| ------------------ | --------------------------------------------------------- |
| PIC Time | Time as Pilot in Command. |
| SIC Time | Time as Second in Command. |
| Night Time | Time flown during night conditions. |
| Instrument Time | Actual instrument meteorological conditions. |
| Cross-Country Time | Flights meeting 14 CFR 61.1(b)(3) cross-country criteria. |
| Dual Time | Time received under the supervision of an instructor. |
### Step 4: Add landing counts and remarks
Enter day and night landing counts. Add any free-text remarks in the
**Notes** field (approach types, weather encountered, training events).
### Step 5: Save the entry
Click **Save**. The entry appears in the table immediately and all totals
update.
## Edit an entry
To correct an existing logbook entry, click the row to open the edit
form. All fields are editable. Click **Save** when finished.
Logbook edits are recorded in the workspace audit log with the user who made the change and the
timestamp. Corrections to regulatory records should include a note explaining the reason for the
change in the **Remarks** field.
## Export records
Click **Export** in the table toolbar to download the current filtered
result set. The export honors all active filters -- if you have a date
range and aircraft selected, only those rows are included.
### CSV export
| Format | Use case |
| ------ | ----------------------------------------------------------------- |
| CSV | Import into third-party logbook software or spreadsheet analysis. |
The CSV file is named `logbook-YYYY-MM-DD.csv` using today's date. Headers
match the table column names (Date, Route, Aircraft, Total, PIC, SIC,
Night, XC, Instrument, Day Ldg, Night Ldg, Remarks).
### PDF logbook export
Click **Export PDF** (or select **PDF Logbook** from the Export dropdown) to
generate a formatted PDF logbook for the selected crew member and date range.
Two formats are available:
| Format | Description | Use case |
| ------------- | ------------------------------------------------------------------------------------------------------------------ | ----------------------------------------------------------------------- |
| **Condensed** | One row per flight. Mirrors the ForeFlight condensed logbook report format. Includes running totals at the bottom. | Quick review, regulatory checkrides, sharing with check airmen. |
| **Complete** | Full per-flight detail with remarks. Mirrors the ForeFlight complete logbook report format. | Comprehensive audit trail, legal records, FAA certificate applications. |
The PDF is generated from your workspace's logbook data and includes the crew
member's name, date range, all applicable time categories, and cumulative totals.
PDF logbook exports reference 14 CFR 61.51 as the basis for the record format. The export is a
useful supplement to a pilot's personal logbook but does not replace it -- pilots remain
responsible for maintaining personal records under 14 CFR 61.51.
### FAA experience report export
Click **Experience Report** (or select **FAA Experience Report** from the
Export dropdown) to generate a PDF that maps logbook entries to FAA certificate
aeronautical experience requirements. Three report types are available:
| Report | Regulatory basis |
| -------------------------------- | ---------------- |
| **Private Pilot ASEL** | 14 CFR 61.109(a) |
| **Commercial Pilot ASEL** | 14 CFR 61.129(a) |
| **Instrument Rating — Airplane** | 14 CFR 61.65(d) |
Each report shows the minimum required hours in each category alongside the
pilot's logged hours, so deficiencies are immediately visible. Useful for
student pilots tracking progress toward checkrides and for CFIs reviewing
training records.
## Upload flight logs
Click **Upload Flight Logs** in the page header to navigate to the
SmartScore upload page, where you can bulk-import FOQA data and flight
records from avionics exports.
## Offline behavior
If the app cannot reach the server, a yellow banner reads **You are
viewing cached data**. The table and totals reflect the last loaded
data. Refresh the page when connectivity is restored to see current
records.
PlaneConnection records flight time against crew profiles, but the system does not replace a
pilot's personal logbook required under 14 CFR 61.51. Pilots should reconcile workspace records
with their personal logbooks regularly.
## Related
Add crew members and manage certifications before logbook entries are created.
How currency calculations use logbook data for scheduling validation.
Trip completion automatically generates logbook entries for assigned crew.
Crew scheduling, duty time, and flight time summary reports.