> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How to Manage Training and Daily Practice
> Assign training courses, monitor completion compliance, use the spaced repetition daily practice system, and analyze training effectiveness.
By following this guide, you will use training analytics dashboards, monitor organizational mastery, and leverage the spaced repetition daily practice system to build and sustain SMS competency.
This page covers training analytics, the adaptive practice system, and spaced repetition. For
assigning training and monitoring compliance, see [Manage Training
Programs](/en/how-to/sms/manage-training).
**Who should read this:** Safety managers and training administrators responsible for SMS training compliance under 14 CFR 5.91. Crew members looking to understand the daily practice system will also benefit from the Daily Practice section.
**Prerequisites:** Safety Manager or Admin role for training administration tasks. All workspace members can access their own training assignments and daily practice sessions.
## Training Module Overview
The training module is organized into several sections, each serving a distinct function:
| Section | Purpose | Access |
| -------------- | ------------------------------------------------------- | ----------------------------------------------- |
| **Overview** | At-a-glance training status and compliance metrics. | All roles. |
| **Courses** | Browse and manage the training course library. | Safety Manager, Admin. |
| **Assign** | Assign courses to individuals or groups with due dates. | Safety Manager, Admin. |
| **Compliance** | Monitor training currency across the organization. | Safety Manager, Admin. |
| **Records** | View and export individual training records. | Safety Manager, Admin (own records: all roles). |
| **Analytics** | Organization-wide training intelligence dashboard. | Safety Manager, AE, Admin. |
| **Practice** | Daily spaced repetition sessions. | All roles. |
Navigate to **Safety > Training** and use the section tabs to switch between views.
## Course Catalog
The course library organizes training content by category aligned with SMS domains and regulatory requirements.
| Category | Examples | Regulatory Reference |
| ----------------- | ------------------------------------------------------------------------------- | -------------------- |
| **Initial SMS** | Introduction to SMS, What Is Safety Risk Management, Understanding Just Culture | 14 CFR 5.91 |
| **Recurrent** | Annual hazard identification refresher, reporting procedures review | 14 CFR 5.91 |
| **Role-Specific** | Investigator techniques for safety managers, SPI management for executives | 14 CFR 5.25 |
| **Regulatory** | Part 5 requirements overview, Part 135 operational requirements | 14 CFR 5.91 |
Each course is tagged with the specific Part 5 section it addresses (e.g., 14 CFR 5.53 for hazard identification courses). These tags provide traceability from training activities to regulatory requirements.
Use course tags during compliance audits. When an FAA inspector asks how you train personnel on
hazard identification, you can filter the course catalog by "5.53" and show both the course
content and completion records.
## Assigning Training
### Step 1: Navigate to the Assign page
From **Safety > Training**, open the **Assign** tab. Select the crew members or groups you want to assign training to.
### Step 2: Select courses and set due dates
Choose which training domains or specific courses to assign. Set a due date for completion. You can assign by domain (recommended) or by individual course.
Assigning by domain rather than individual courses ensures comprehensive coverage. The adaptive
engine selects appropriate items within the domain based on each learner's demonstrated
proficiency.
### Step 3: Confirm the assignment
Review the assignment details and confirm. The system sends notifications to assigned crew members, and the assignments appear on their My Safety dashboard.
Training assignments carry forward until completed or removed by an administrator. Removing an assignment does not delete historical completion records.
## Monitoring Training Compliance
Navigate to **Safety > Training > Compliance** for an organizational view of training currency.
| Filter | What It Shows |
| ------------- | ----------------------------------------------------------------- |
| **By Person** | Each crew member's completion status across all assigned domains. |
| **By Domain** | Organization-wide completion rates for each training domain. |
| **Overdue** | Personnel with training past their due date. |
| **Upcoming** | Training due within the next 30, 60, or 90 days. |
Overdue training items create compliance risk under 14 CFR 5.91. Address overdue items promptly by
either ensuring the crew member completes the training or adjusting the due date with documented
justification. Persistent overdue items may be flagged during FAA surveillance.
## Training Analytics
The analytics dashboard is restricted to safety managers, accountable executives, and administrators. Navigate to **Safety > Training > Analytics** to access it.
### Mastery heatmap
A Role x Competency heatmap shows average mastery levels across your organization. Each cell represents how well a specific role group has mastered a specific competency domain. Color intensity indicates mastery level -- darker cells indicate stronger mastery. This view quickly reveals organizational knowledge gaps.
### Engagement metrics
| Metric | What It Measures |
| ----------------------------- | ------------------------------------------------------------------ |
| **Total sessions (90 days)** | How many practice sessions were completed across the organization. |
| **Average sessions per week** | Organizational engagement cadence with the practice system. |
| **Average session duration** | Typical time spent per practice session. |
| **Average score** | Mean correctness across all responses. |
| **Completion rate** | Percentage of assigned training that has been completed. |
### Item bank health
The item bank health panel monitors the quality and coverage of your training content:
* Total items by status (active, draft, retired, flagged)
* Domain coverage gaps -- competency areas with insufficient training items
* Low-exposure items that have not been presented to enough learners
* High-exposure items that may need refreshing
### Closed-loop safety integration
The analytics dashboard includes a panel linking safety events to competency gaps. When a safety report or investigation finding identifies a training-related contributing factor, this panel surfaces the connection between the event and the relevant training domain. This supports the continuous improvement cycle required by 14 CFR 5.75.
## Daily Practice (Spaced Repetition)
The daily practice system is the cornerstone of long-term knowledge retention in PlaneConnection's training module. It uses the FSRS (Free Spaced Repetition Scheduler) algorithm combined with Elo-based adaptive difficulty to personalize each session for each learner.
### How it works
1. **Short daily sessions.** Each practice session presents approximately 10 items and takes about 5 minutes to complete. Sessions are designed to fit into operational schedules without disruption.
2. **Adaptive difficulty.** The system tracks each learner's ability using an Elo-based rating engine. Items presented are calibrated to the learner's current proficiency level -- challenging enough to promote learning, but not so difficult as to be discouraging.
3. **Spaced repetition scheduling.** After answering each item, the learner rates their confidence (Again, Hard, Good, Easy). The FSRS algorithm uses this rating to schedule the item for future review at the optimal interval for retention. Items the learner finds difficult appear more frequently; well-known items are spaced further apart.
4. **Mastery tracking.** The system tracks mastery across eight competency levels (C1 through C8). As a learner demonstrates consistent correct responses over time, their mastery level increases. Mastery data feeds into training compliance records and SmartScore's Proficiency component.
### Starting a practice session
Navigate to **Safety > Training > Practice**. The landing page shows:
* **Due cards** -- how many items are scheduled for review today.
* **Mastery summary** -- your current competency levels across all domains.
* **Estimated time** -- how long the session should take based on due items.
Click **Start Practice** to begin. Answer each item, review the feedback, rate your confidence, and continue to the next item. At the end, a session summary shows your performance and any mastery level changes.
Consistency matters more than volume. Completing a 5-minute practice session every workday builds
stronger retention than a single long session once a month. Encourage crew members to make daily
practice a habit.
### Keyboard shortcuts
During a practice session, you can use keyboard shortcuts for efficient navigation:
| Key | Action |
| :-: | ------------------------------------- |
| 1 | Rate "Again" (review in \~10 minutes) |
| 2 | Rate "Hard" (review in \~1 day) |
| 3 | Rate "Good" (review in \~4 days) |
| 4 | Rate "Easy" (review in \~10 days) |
## Exporting Training Records
Training records can be exported for regulatory inspections or internal audits:
1. Navigate to **Safety > Training > Records**.
2. Click **Export** in the page header.
3. Select the date range, personnel, and domains to include.
4. Download the CSV file.
Exported records satisfy 14 CFR 5.91 documentation requirements for safety competency training. Per 14 CFR 5.97, training records are retained for 24 months after an employee's departure from the organization.
PlaneConnection retains training records automatically. You do not need to manage retention
manually. Records for departed employees are preserved in the system and can be produced for FAA
review at any time within the retention period.
## Related
Step-by-step tutorial for first-time training setup and your first adaptive session.
Day-to-day training administration tasks.
How training compliance contributes to your overall Part 5 readiness.
How training data feeds into SmartScore's Proficiency component.