> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How to Review the Activity Log
> Use the activity log to review safety management actions, track audit trails, and demonstrate regulatory compliance with 14 CFR 5.97.
By following this guide, you will review safety management actions in the activity log, filter and export audit trails, and use the log for compliance evidence and incident reconstruction.
**Who should read this:** Safety managers, admins, and auditors who
need to review safety management actions, reconstruct event
timelines, or prepare evidence for FAA surveillance activities.
**Prerequisites:** Safety Manager, Admin, or Auditor role. Standard
workspace members can view their own activity but cannot access the
full organizational log.
## Open the Activity Log
Navigate to **Safety > Activity** in the sidebar. The activity log
opens in List view by default, showing the most recent actions
first.
## View Modes
The activity log supports two display modes. Toggle between them
using the view switcher in the top-right corner.
| Mode | Description | Best For |
| ------------ | --------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------- |
| **List** | DataGrid with sortable columns, advanced filtering, and export capabilities. | Searching for specific actions, bulk review, audit preparation, and data export. |
| **Timeline** | Chronological MUI Timeline displaying actions in sequence with visual indicators. | Reconstructing event sequences, reviewing recent activity at a glance, and safety committee reviews. |
## Filter Tabs
Three tabs segment the log by scope:
| Tab | Shows | Use Case |
| ----------------- | ---------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------- |
| **All** | Every action across the workspace. | Full organizational audit trail. |
| **My Activity** | Only actions performed by the current user. | Personal review, verifying your own submissions and updates. |
| **System Events** | Automated actions -- scheduled reviews, status auto-transitions, notification dispatches, and integration syncs. | Distinguishing human actions from automated processes during incident reconstruction. |
## List View Columns
| Column | Description | Default Visible |
| ----------- | ------------------------------------------------------------------------------------------------------ | :-------------: |
| Timestamp | Date and time the action occurred (UTC with local time tooltip). | Yes |
| User | The person who performed the action (or "System" for automated events). | Yes |
| Action | The type of action performed (see the actions table below). | Yes |
| Entity Type | The record type affected: Report, Investigation, CPA, Hazard, Document, Compliance Element, User, etc. | Yes |
| Entity Name | The name or tracking code of the affected record (e.g., `RPT-2026-00123`). | Yes |
| Details | A human-readable summary of what changed (e.g., "Status changed from New to In Review"). | Yes |
| IP Address | The IP address of the user at the time of the action. | No |
Click any entity name to navigate directly to the affected record. This is especially useful when
reviewing a sequence of changes across multiple related records.
## Actions Tracked
The activity log captures the following action types:
| Action | Description |
| -------------------- | -------------------------------------------------------------------------------------------------------------- |
| Status change | A record's status transitioned (e.g., report moved from New to In Review, CPA moved from Open to In Progress). |
| Evidence upload | A file was attached to a report, investigation, CPA, or compliance element. |
| Report submission | A new safety report was submitted (standard, confidential, or anonymous). |
| Investigation update | An investigation's findings, timeline, RCA, or recommendations were modified. |
| CPA transition | A CPA moved through its lifecycle (Open, In Progress, Implemented, Verification, Closed). |
| Compliance update | A compliance element's status or evidence was updated. |
| Document change | A document was created, revised, or archived in the document management system. |
| Hazard review | A hazard in the register was reviewed and its assessment updated. |
| Login / Logout | A user signed in or out of the workspace. |
| Role change | A user's role or permissions were modified. |
| Configuration change | A workspace setting, SPI threshold, or feature toggle was updated. |
## Filtering
Use the filter bar above the list to narrow results:
| Filter | Options | Description |
| ----------- | -------------------------------------------------------------- | ---------------------------------------------------------------- |
| Date range | Start date, end date | Restrict to a specific time window. |
| User | Dropdown of workspace members | Show only actions by a specific person. |
| Action type | Multi-select from the actions list | Filter to specific action categories. |
| Entity type | Report, Investigation, CPA, Hazard, Document, Compliance, User | Filter by the type of record affected. |
| Entity name | Free-text search | Search by tracking code or record name (e.g., `INV-2026-00008`). |
Filters can be combined. For example, setting **User** to "Jane Smith," **Action type** to "Status change," and **Entity type** to "CPA" shows only Jane's CPA status transitions.
## Export
The activity log supports two export formats:
| Format | Contents | Use Case |
| ------- | ----------------------------------------------------------------------- | ---------------------------------------------------------------------- |
| **CSV** | All visible columns including any applied filters. | Spreadsheet analysis, data archival, sharing with auditors. |
| **PDF** | Formatted report with filter summary, column headers, and page numbers. | Printed audit evidence, management review packages, FAA documentation. |
To export, click the **Export** button in the toolbar and select
your format. The export respects all currently applied filters --
only the filtered data is included.
Exports include a metadata header showing the filter criteria, export date, and the user who
generated the export. This establishes provenance when the export is used as compliance evidence.
## Use Cases
### Audit Preparation
Before an internal or external audit, use the activity log to:
1. **Filter by date range** covering the audit period.
2. **Filter by entity type** to focus on the area being audited
(e.g., all CPA activity for Subpart D evidence).
3. **Export to PDF** as a supporting exhibit for the audit file.
### Incident Reconstruction
When investigating a safety event, reconstruct the sequence of
actions that preceded and followed the event:
1. **Filter by entity name** using the relevant report or
investigation tracking code.
2. **Switch to Timeline view** to see the chronological sequence.
3. **Expand the date range** to capture actions on linked records
(investigations, CPAs) that stemmed from the original report.
### Compliance Evidence (14 CFR 5.97)
Part 5 Subpart F requires maintaining records of SRM outputs, SA
findings, and training records. The activity log provides:
* Timestamped proof that risk assessments were performed and
reviewed.
* Evidence that CPA verification followed separation-of-duties
requirements.
* Records of compliance element updates and evidence uploads.
* Documentation of management review activities.
The activity log is append-only. Records cannot be edited or deleted. This immutability ensures
the audit trail meets regulatory integrity requirements. If an action was performed in error, the
corrective action is recorded as a subsequent entry.
### Management Review Data
Safety managers and accountable executives can use the activity log
to prepare for management review meetings:
1. **Filter by date range** for the review period (typically
monthly or quarterly).
2. **Review the All tab** for a summary of organizational safety
activity volume and distribution.
3. **Note patterns** -- are certain record types seeing more
activity? Are specific users carrying a disproportionate
workload?
## Related
Using activity records as compliance evidence for Subpart F.
Tutorial on assembling audit evidence from activity data.
Complete explanation of 14 CFR Part 5 recordkeeping requirements.
Understanding the investigation actions tracked in the log.