> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Track Part 5 Compliance

> Monitor your organization's FAA 14 CFR Part 5 SMS compliance status, upload evidence, identify gaps, and prepare for the Declaration of Compliance.

By following this guide, you will monitor your Part 5 compliance status, upload evidence, identify and close compliance gaps, and prepare for your Declaration of Compliance.

<Info>
  **Who should read this:** Safety managers and admins responsible for
  SMS implementation and compliance evidence. The accountable executive
  should review the compliance dashboard regularly.

  **Prerequisites:** Safety manager or admin role. Familiarity with
  the four pillars of SMS -- Safety Policy, Safety Risk Management,
  Safety Assurance, and Safety Promotion.
</Info>

## Compliance Dashboard Overview

Navigate to **Compliance** in the Safety sidebar. The dashboard
provides a high-level view of your organization's Part 5 readiness:

| Metric             | Description                                       |
| ------------------ | ------------------------------------------------- |
| Overall compliance | Percentage across all Part 5 subparts.            |
| Per-subpart status | Compliance for Subparts A through F individually. |
| Evidence coverage  | Number of elements with evidence vs. gaps.        |
| Trend indicators   | Directional progress over time.                   |

## Review Compliance Elements

Navigate to **Compliance > Elements** to see every Part 5 requirement. Each element shows the regulatory reference, plain-language description, current status, and evidence. Use the subpart filter to focus on a specific pillar (A through F).

## Identify Compliance Gaps

Navigate to **Compliance > Gaps** to see elements that are not yet fully compliant. The view shows elements with no evidence, partial compliance, and those requiring additional documentation.

<Tip>
  Focus on Subpart B (Safety Policy) and Subpart C (Safety Risk Management) first. These are
  foundational -- other subparts depend on them being in place.
</Tip>

## Upload Compliance Evidence

<Steps>
  ### Step 1: Open the element

  Open any compliance element to view its detail page.

  ### Step 2: Upload evidence

  Select the file(s) that demonstrate compliance with this requirement.

  ### Step 3: Add a description

  Explain how the evidence satisfies the requirement. Be specific -- auditors read these descriptions.
</Steps>

<Warning>
  Do not upload documents containing passwords, API keys, or other credentials. Evidence files are
  stored in encrypted cloud storage.
</Warning>

## Update Element Status

After uploading evidence, update the element's compliance status:

| Status                | When to Use                                                         |
| --------------------- | ------------------------------------------------------------------- |
| Not Started           | No work has been done on this element yet.                          |
| Partially Implemented | Some aspects are addressed but gaps remain.                         |
| Fully Implemented     | All requirements for this element are met with sufficient evidence. |
| Verified              | Implementation has been independently verified as effective.        |

## Generate the Part 5 Compliance Report

1. **Navigate to Compliance > Part 5 Report.** This generates a
   comprehensive report summarizing your compliance posture.

2. **Report contents:**
   * Overall and per-subpart compliance percentages
   * Every element with its current status
   * References to attached evidence
   * Remaining gaps with recommendations

3. **Use cases:** Present at management review meetings, share with
   your FSDO during surveillance, or include as supporting material
   with your Declaration of Compliance.

## Export Compliance Evidence

Navigate to **Compliance > Evidence Export** to create a
downloadable package of all uploaded evidence. This is useful for:

* FAA audit preparation
* Internal audit documentation
* Management review presentations
* Backup and archival

## Implementation Element Plan (IEP)

The **IEP** tab under Compliance provides a structured timeline for
your compliance journey:

* Track milestones toward the May 28, 2027 DOC deadline
* Assign responsibility for each compliance area to specific people
* Monitor progress against your implementation schedule
* Identify at-risk milestones before they become overdue

## Generate Template Documents

The **Doc Generate** tool under Compliance creates starter templates
for common SMS documents:

* Safety Policy Statement
* SMS Manual sections
* Emergency Response Plan templates
* Training program outlines

<Warning>
  Generated documents are templates that must be customized to your organization's specific
  operations. Do not submit generic templates as compliance evidence -- the FAA expects
  documentation that reflects your actual processes.
</Warning>

## Maintain Ongoing Compliance

After submitting your Declaration of Compliance, you must maintain
your SMS for as long as you hold your certificate. Use the compliance
dashboard to:

* Monitor for degradation in compliance status
* Track evidence expiration (e.g., annual training records that
  need renewal)
* Prepare for routine FAA surveillance activities
* Document changes through the Management of Change process

## Related

<CardGroup cols={2}>
  <Card title="Conduct a Risk Assessment" href="/how-to/sms/conduct-risk-assessment">
    Part 5 Subpart C compliance through documented risk management.
  </Card>

  <Card title="Create a CPA" href="/how-to/sms/create-cpa">
    Part 5 Subpart D continuous improvement through corrective actions.
  </Card>

  <Card title="Run a Safety Committee Meeting" href="/how-to/sms/run-safety-committee">
    Meeting records as evidence for Safety Promotion requirements.
  </Card>

  <Card title="Manage Documents" href="/how-to/sms/manage-documents">
    Document management for Part 5 Subpart F compliance.
  </Card>
</CardGroup>