> ## Documentation Index
> Fetch the complete documentation index at: https://docs.planeconnection.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Your First Trip

> Walk through creating a trip in the Operations module -- from selecting the route and aircraft to assigning crew and passengers.

Trips are the core of the Operations module. A trip represents a planned flight (or series of flight legs) with an origin, destination, aircraft, crew, and passengers. In this tutorial, you will create a trip from scratch using the multi-step trip creation wizard.

By the end of this tutorial, you will have a trip on your operations schedule, ready to move through the dispatch pipeline.

<Info>
  **Who should do this tutorial?** Dispatchers, operations managers, and pilots who need to create
  and plan trips. You will need at least one aircraft in your fleet to complete this tutorial. If
  you have not set up your fleet yet, see [Set Up Your Fleet](/en/tutorials/setting-up-fleet) first.
</Info>

## Before you start

Make sure you have:

* An active PlaneConnection account with access to the Operations module
* At least one aircraft added to your fleet
* Logged in to your workspace (see the [Quickstart](/en/tutorials/quickstart) if you need help)

## Creating the trip

The trip creation wizard walks you through four steps: **Route & Schedule**, **Aircraft & Crew**, **Passengers**, and **Review & Confirm**. You will work through each step in order using a stepper at the top of the page.

<Steps>
  ### Navigate to the new trip form

  1. Make sure you are in the **Operations** module. Check the module switcher at the top of the sidebar -- it should show "Operations." If it shows "Safety," click the switcher and select **Operations**.
  2. In the sidebar, click **All Trips** under the Trips group.
  3. On the Trips page, click the **New Trip** button.

  You are now on the trip creation wizard. A stepper at the top shows four steps. You start on the first step: **Route & Schedule**.

  ### Step 1: Set the route and schedule

  This step defines where the trip goes and when.

  **Trip type:** Select the type of trip from the dropdown:

  | Type            | Description                                     |
  | --------------- | ----------------------------------------------- |
  | **Charter**     | A revenue charter flight for a client           |
  | **Owner**       | An owner flight (aircraft owner or shareholder) |
  | **Maintenance** | A maintenance or ferry flight                   |
  | **Positioning** | A repositioning or deadhead flight              |
  | **Training**    | A training or proficiency flight                |

  **Departure date and time:** Select the planned departure date and time using the date/time picker.

  **Origin airport:** Enter the departure airport. You can type an ICAO code (e.g., KTEB), IATA code (e.g., TEB), or the airport name. The autocomplete field will suggest matches as you type.

  **Destination airport:** Enter the destination airport in the same way.

  <Tip>
    If this trip has multiple legs (e.g., KTEB to KMIA to KFLL), click the **Add Leg** button below
    the route fields to add another leg row with its own origin, destination, and time. You can add as
    many legs as needed.
  </Tip>

  Once you have filled in the route and date, click **Next** to continue.

  ### Step 2: Select aircraft and crew

  **Aircraft:** Select the aircraft for this trip from the dropdown. The list shows your fleet aircraft filtered by availability. Each option displays the registration number, make/model, status, and hours remaining to next inspection. If the selected aircraft is already assigned to another trip at the same time, a **conflict alert** appears in yellow or red.

  **Crew assignment:** Assign crew members to the trip:

  * **PIC (Pilot in Command):** Select from the crew list. Each pilot shows currency status dots (green, yellow, or red) and remaining duty hours so you can verify qualification and availability at a glance.
  * **SIC (Second in Command):** Select if applicable. The same currency and duty indicators appear.
  * **Flight Attendant:** Select if applicable.

  If a crew member is already assigned to another trip at the same time, or would exceed duty time limits, a **conflict alert** appears with a description of the issue.

  <Note>
    Aircraft and crew assignment is optional during creation. You can assign or reassign later from
    the trip detail page. The crew list only shows members who are type-rated for the selected
    aircraft and whose currencies are not expired. If a pilot you expect to see is missing, check
    their currency status on the Crew page.
  </Note>

  Click **Next** to continue.

  ### Step 3: Add passengers

  This step uses a **transfer list** pattern with two columns:

  * **Left column:** Available passengers from your passenger directory, with a search field at the top.
  * **Right column:** Passengers assigned to this trip.

  Move passengers from left to right to add them to the manifest. You can also click **Add New Passenger** to create a new passenger record on the fly.

  **Special Requests:** Use the text field below the transfer list to note catering requests, ground transportation details, or other special instructions.

  Click **Next** to continue.

  ### Step 4: Review and confirm

  The review step shows a summary of everything you have entered across all previous steps:

  * **Route:** Origin, destination, and any additional legs
  * **Date:** Departure date and time
  * **Trip type:** The type you selected
  * **Aircraft:** Registration, make/model, and hours to next inspection
  * **Crew:** Assigned crew members with their positions and currency status
  * **Passengers:** Full passenger manifest
  * **Notes:** Any notes you added

  A **conflict check** runs automatically and shows green checkmarks for clear items or red warnings for any scheduling, duty time, or currency issues.

  Review each section carefully. If you need to make changes, click **Back** to return to the relevant step.

  When everything looks correct, you have two options:

  * **Save as Draft** -- saves the trip without confirming it (status: **Draft**)
  * **Confirm Trip** -- saves and confirms the trip (status: **Confirmed**)

  <Warning>
    Make sure the aircraft and crew assignments are correct before confirming. Confirming a trip may
    trigger notifications to assigned crew members.
  </Warning>

  ### View your new trip

  After submission, you are redirected to the trip detail page. Your new trip appears with tabs for:

  * **Overview** -- trip information, route display, assigned crew, passengers, and cost summary
  * **Legs** -- individual leg details with status, times, and fuel burn
  * **Crew and Pax** -- editable crew assignment and passenger manifest
  * **Estimate** -- full editable cost estimate
  * **Flight Log** -- post-flight logging (available after the trip is completed)
  * **Timeline** -- audit trail of all status changes, assignments, and events
</Steps>

## Where your trip appears

Once created, your trip shows up in several places across the Operations module:

| Location           | What you will see                                                       |
| ------------------ | ----------------------------------------------------------------------- |
| **Trips list**     | The trip in the main trips table with status, route, date, and aircraft |
| **Schedule**       | The trip on the operations calendar for the departure date              |
| **Dispatch board** | The trip on the dispatch board, linked to its assigned aircraft         |
| **Fleet timeline** | The trip as a colored bar on the Command Center fleet timeline          |
| **Crew schedules** | Each assigned crew member sees the trip on their personal schedule      |
| **My Trips**       | Assigned crew members see the trip under Trips > My Trips               |

## Trip status labels

After creation, a trip moves through the full dispatch pipeline. The statuses you will see most often are:

| Status         | Color  | Description                                               |
| -------------- | ------ | --------------------------------------------------------- |
| **Draft**      | Gray   | The trip is saved but not yet confirmed                   |
| **Quoted**     | Blue   | A price quote has been sent to the client                 |
| **Requested**  | Yellow | A trip request has been submitted and awaits confirmation |
| **Confirmed**  | Green  | The trip has been confirmed with all parties              |
| **Scheduled**  | Blue   | Aircraft and crew are tentatively assigned                |
| **Planned**    | Cyan   | Route and resource planning is complete                   |
| **Released**   | Cyan   | Trip has been released to crew                            |
| **Dispatched** | Green  | Trip has been dispatched; departure is imminent           |
| **Active**     | Orange | The trip is underway -- aircraft has departed             |
| **Close-out**  | Yellow | All legs have landed; post-flight paperwork in progress   |
| **Completed**  | Green  | The trip is finished -- all data recorded and finalized   |
| **Cancelled**  | Red    | The trip has been cancelled                               |

Your operations team manages these status transitions as the trip progresses. Status changes are recorded in the trip's **Timeline** tab. For the full transition rules and state machine, see the [Trip Statuses](/en/reference/trip-statuses) reference.

## Next steps

<CardGroup cols={2}>
  <Card title="Set Up Your Fleet" href="/tutorials/setting-up-fleet">
    Add and configure aircraft in your fleet.
  </Card>

  <Card title="Manage Your Crew" href="/tutorials/managing-crew">
    Add crew members, assign roles, and manage certifications.
  </Card>
</CardGroup>