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The Passengers page in the Operations module provides a centralized directory of all passengers who fly with your organization. Manage contact information, search and filter the list, and link passengers to trips.

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Prerequisites

  • You must be logged into your workspace with access to the Operations module.
  • Any role can view passengers. Creating and editing passengers may require an operational role.

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Steps

1
Navigate to the passengers page
2
In the Operations module sidebar, click Passengers under the People section.
3
Add a new passenger
4
Click Add Passenger in the top-right corner. A dialog opens with the following fields:
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  • First Name (required): The passenger’s given name.
  • Last Name (required): The passenger’s family name.
  • Email (optional): Contact email address.
  • Mobile (optional): Contact phone number.
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    Click Create to save the new passenger record.
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    Search for passengers
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    Use the search field to find passengers by first name, last name, or email. Results filter in real time as you type.
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    Sort the passenger list
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    Use the sort toggle to switch between sorting by:
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  • First Name: Alphabetical order by given name
  • Last Name: Alphabetical order by family name
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    Filter by status
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    Use the status toggle to filter passengers:
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  • All: Show all passengers
  • Active: Show only active passengers
  • Inactive: Show only inactive passengers
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    Use the alphabetical filter
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    Click any letter in the A-Z filter bar to show only passengers whose name (based on the current sort order) starts with that letter. Click the # symbol to show passengers whose names start with non-alphabetical characters. Click the selected letter again to clear the filter.
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    Edit a passenger
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    Click Edit on any passenger row. The edit dialog opens pre-filled with the passenger’s current information. Make your changes and click Update to save.
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    Delete a passenger
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    Click Delete on the passenger row. A confirmation dialog will ask you to confirm the deletion.
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    Deleting a passenger removes them from the directory. If the passenger is linked to existing trips, their historical trip records are preserved.

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    Passenger table columns

    The passengers table shows:
    ColumnDescription
    StatusActive or Inactive badge
    NameFull name with avatar showing initials
    PhoneMobile phone number
    EmailEmail address
    ActionsEdit and Delete buttons

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    Pagination

    The passenger list is paginated. Use the pagination controls at the bottom of the table to:
    • Navigate between pages
    • Change the number of rows per page (5, 10, 25, or 50)

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    Linking passengers to trips

    Passengers are linked to trips during the trip creation process:
    1. When creating a trip, step 3 (Passengers & Notes) lets you search and select passengers from your database.
    2. You can add multiple passengers to a single trip.
    3. Passengers can also be added to existing trips by editing the trip.