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Safety Review Committee (SRC) meetings are a key component of SMS Safety Promotion (14 CFR Part 5 Subpart E) and Safety Assurance (Subpart D). PlaneConnection provides structured meeting management including agenda planning, attendance tracking, and action item follow-up.

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Prerequisites

  • You must have the safety_manager or admin role to create and manage SRC meetings.
  • Committee members should be configured in your workspace.

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Steps

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Navigate to the Safety Committee page
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In the Safety module sidebar, click Safety Committee. This page shows a list of all scheduled, in-progress, and past SRC meetings.
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Schedule a new meeting
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Click New Meeting to open the meeting creation form.
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Fill in the meeting details:
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  • Meeting Title: Enter a descriptive title (e.g., “Monthly SRC Meeting - March 2026”).
  • Date & Time: Select the scheduled date and time using the datetime picker.
  • Quorum Required: Set the minimum number of attendees required for a valid meeting (default is 3).
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    Use a consistent naming convention for meeting titles (e.g., “Monthly SRC Meeting - [Month Year]”) to make it easy to find past meetings.
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    Build the agenda
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    Add agenda items to structure the meeting discussion:
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  • Click Add Item to add an agenda item.
  • Enter the item title describing the topic to be discussed.
  • Select the item type from the dropdown:
    • Report Review: Review of submitted safety reports
    • Risk Review: Discussion of current risk assessments
    • CPA Review: Status update on corrective/preventive actions
    • New Business: New topics for committee consideration
    • Other: Any other agenda topic
  • Repeat for each agenda item. Items can be reordered and removed as needed.
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    Click Schedule Meeting to save the meeting and agenda.
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    Record attendance
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    When the meeting begins, open the meeting detail page and record which members are present:
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  • Open the meeting from the Safety Committee list.
  • Mark each attendee as present or absent.
  • The system tracks whether quorum has been met based on your configured threshold.
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    If quorum is not met, any votes or decisions made during the meeting may not be valid. The system will display a warning if attendance is below the quorum threshold.
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    Conduct the meeting
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    During the meeting, use the agenda items as a structured guide:
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  • Work through each agenda item in order.
  • For each item, record discussion notes and any decisions made.
  • For items requiring a vote, use the voting feature to record member votes (approve, reject, abstain).
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    Record action items
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    As action items are identified during discussion:
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  • Create action items linked to the relevant agenda item.
  • Assign each action item to a responsible person.
  • Set a due date for completion.
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    Action items from SRC meetings can be elevated to formal CPAs if they require structured tracking and verification. Use the Create CPA option to convert an action item into a corrective or preventive action.
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    Close the meeting
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    After all agenda items have been addressed:
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  • Review the meeting summary, including attendance, decisions, and action items.
  • Close the meeting to finalize the record.
  • Meeting minutes are automatically preserved for regulatory compliance documentation.

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    Managing committee members

    Navigate to Safety Committee > Members to manage your SRC membership:
    • Add new committee members from your workspace users
    • Define member roles (chair, member, observer)
    • Track member participation history

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    Meeting records for compliance

    SRC meeting records serve as evidence for multiple Part 5 requirements:
    • 5.25(b)(3): SMS implementation team activities
    • 5.71: Safety performance monitoring (reviewing safety data in meetings)
    • 5.93: Safety communication (disseminating safety information)
    • 5.97(d): Communication records
    These records are accessible from the compliance module for use as Part 5 evidence.