Manage Your Crew

Your crew is the people who make operations happen — pilots, flight attendants, dispatchers, and ground staff. In this tutorial, you will add crew members to PlaneConnection, assign them operational roles, and understand how crew data integrates with trip scheduling, currency tracking, and duty time compliance. By the end of this tutorial, you will have crew members in your system with currency tracking and duty time visibility, ready to be assigned to trips.

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Before you start

Make sure you have:

• An active PlaneConnection account with Admin permissions
• Logged in to your workspace in the Operations module (see the Quickstart if you need help)
• Your crew members’ details on hand: names, contact information, roles, and certification numbers

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Understanding crew roles

Crew members in PlaneConnection have two types of roles: Platform roles determine what a user can access in the PlaneConnection application (Admin, Safety Manager, Pilot, Crew, Viewer). These are set in the Settings > Members area. Operational roles describe a crew member’s function on a flight. These are set in the Crew section of the Operations module and are used for trip scheduling: A person can have both a platform role (e.g., Pilot) and an operational role (e.g., PIC). The platform role controls app access; the operational role controls trip scheduling.

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Adding crew members

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Adding more crew members

Repeat the steps above for each crew member in your operation. Add all pilots, flight attendants, and operational staff who will be assigned to trips.

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Managing currency tracking

After adding crew members, you should set up their certifications and qualifications. The currency matrix tracks all certifications across your crew with color-coded status indicators: Common certifications tracked for Part 135 pilots: To add certifications:

1. Click on a crew member’s name in the crew list to open their detail page.
2. Navigate to the Currency tab.
3. For each certification item, you will see a card showing the item name, status label, last completed date, expiration date, days remaining, and requirements.
4. Click Schedule Renewal on any item to open the training scheduling dialog.

PlaneConnection automatically alerts you when certifications are approaching expiration.

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Monitoring duty time

The crew detail page includes a Duty Time tab that tracks compliance with 14 CFR Part 135 Subpart F flight time and duty limitations.

1. A large DutyTimeGauge at the top shows weekly hours used versus the 34-hour weekly limit as a circular gauge.
2. Below the gauge, a bar chart shows daily duty hours over the last 30 days.
3. A duty log table lists individual duty entries with start time, end time, flight time, and rest periods.

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Exploring the crew detail page

Click on any crew member in the crew table to open their detail page. The detail page has six tabs:

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Crew scheduling and availability

Once crew members are added, they integrate with the rest of the Operations module: Trip assignment: When creating a trip (see Create Your First Trip), you select crew members from the crew list. PlaneConnection shows their availability, currency status dots, and remaining duty hours. Schedule view: The operations Schedule page displays crew assignments alongside aircraft and trip schedules. You can toggle between By Aircraft and By Crew views and switch between week and month layouts. My Trips: Crew members with platform login can see their own trip assignments by navigating to Trips > My Trips. This gives them a personal view of their upcoming schedule. Command Center: The Crew Intelligence section of the Command Center shows aggregate currency and duty hour data for your entire crew.

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Active and deactivated crew

The crew page has two tabs: Active: Crew members who are currently part of your operation. Active crew can be assigned to trips and appear in scheduling. Deactivated: Crew members who have left the operation or are on extended leave. Deactivated crew members:

• Cannot be assigned to new trips
• Retain their historical records (past trips, certifications, logbook entries)
• Can be reactivated at any time

To deactivate a crew member, use the Actions menu on their row in the crew table. To reactivate, switch to the Deactivated tab and use the Actions menu there.

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Crew data in other modules

Your crew data flows across PlaneConnection:

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Next steps