Who should read this: Any workspace member (pilot, crew,
maintenance, safety manager, admin). All roles can submit safety
reports. No special permissions are required.Prerequisites: You must be signed in and have access to a
workspace.
Choose Your Submission Method
PlaneConnection offers four ways to submit a report. Pick the one that fits your situation.| Mode | Best For | Reporter Identity |
|---|---|---|
| Standard form | Most reports. Structured fields guide you through each detail. | Recorded and visible to safety manager. |
| Natural language | Quick capture in the field. Describe the event in plain text and let AI extract the structured fields. | Per selected mode (standard or confidential). |
| Confidential | Sensitive reports. Your identity is AES-256-GCM encrypted and visible only to the accountable executive. | Encrypted; restricted access. |
| Anonymous | Reports where retaliation is a concern. No identifying data is stored. | Not recorded. |
Submit a Report Using the Standard Form
Prerequisites
- Signed into your workspace
- Know which report type applies (see the table below or the Report Types reference)
| Type | Code | When to Use |
|---|---|---|
| Hazard | HAZ | An unsafe condition that could contribute to an accident. |
| Incident | INC | An occurrence that affected or could have affected safety. |
| Near-Miss | NMS | An event that could have resulted in harm but did not. |
| Concern | CON | A systemic or organizational issue eroding safety over time. |
| Observation | OBS | A factual safety-related observation from normal operations. |
| Audit Finding | AUF | A nonconformity found during an internal safety audit. |
Navigate to Safety > Reports and create a new report. You can also press
N R or use Cmd+K and select “New Safety Report.”Choose the appropriate report type and category. For type definitions, see Report Types.
Describe what happened (50—10,000 characters). Include what occurred, when, where, who was involved, and environmental conditions. You can use voice input to dictate.
If you are comfortable making an initial assessment, select severity and likelihood levels. The risk matrix displays the resulting risk index.
Anonymous reports cannot be followed up with the reporter. If additional details may be needed
during investigation, use Confidential instead.
Submit Using Natural Language Mode
Natural language mode lets you describe a safety event in your own words and have AI extract the structured fields. For the complete natural language workflow, see Natural Language Reports.Type or dictate a narrative of at least 20 characters. Include dates, airport codes, tail numbers, and severity indicators for more accurate extraction.
Track Your Report After Submission
After submitting, you can check the status of your report at any time:- From the Reports list: Navigate to Safety > Reports and find your report by title, report number, or status filter.
- Using the tracking code: Go to Reports > Track and enter
your
RPT-YYYY-NNNNNcode. This works without logging in, which is useful for anonymous reporters. - QR code: Scan the QR code generated at submission to jump directly to the tracking page.
Auto-Save and Offline Support
- Auto-save: Drafts are saved automatically every 60 seconds. If you navigate away before submitting, your draft is preserved in the Reports list.
- Offline mode: If you lose connectivity, PlaneConnection queues your submission locally and syncs when the network returns. An offline indicator appears in the form to confirm this behavior.
Related
Report Types
Definitions, workflows, and submission modes for all six report types.
Report Statuses
Lifecycle statuses and transition rules for safety reports.
Manage Investigations
What happens after a report triggers an investigation.
Conduct a Risk Assessment
Detailed risk analysis beyond the initial assessment on a report.