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By following this guide, you will submit ASAP reports, manage the Event Review Committee (ERC) review workflow, track corrective actions through resolution, and maintain compliance with your Memorandum of Understanding (MOU).
ASAP is a voluntary reporting program authorized under FAA Advisory Circular 120-66C. It requires a signed MOU between the certificate holder, the FAA, and (optionally) the employee group. Contact your safety manager to verify your organization’s ASAP MOU status before submitting reports.

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Submit an ASAP Report

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Step 1: Open the ASAP submission form
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Navigate to Safety > ASAP in the sidebar and click New ASAP Report. The submission form opens with fields specific to the ASAP program requirements.
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Step 2: Enter event details
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Complete the required fields:
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  • Event date and time — when the event occurred (must be within the MOU reporting window, typically 24 hours).
  • Event type — select the category that best describes the event (e.g., altitude deviation, runway incursion, airspace violation, procedural non-compliance).
  • Narrative description — provide a factual account of what happened, including contributing factors and the operational context.
  • Suggested corrective action — describe what you believe would prevent recurrence.
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    Step 3: Attach supporting evidence
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    Upload any relevant documentation: ATC communications, flight data excerpts, photographs, or other evidence that provides context for the ERC review.
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    Step 4: Submit the report
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    Click Submit. The report enters submitted status and is assigned a tracking code. You receive a confirmation with the tracking code for follow-up.
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    ASAP reports must be submitted within the timeframe specified in your MOU (typically 24 hours of the event). Late submissions may not qualify for ASAP protections. The submission timestamp is recorded automatically.

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    Review Reports as an ERC Member

    The Event Review Committee (ERC) reviews each ASAP report to determine acceptance, corrective actions, and whether the event qualifies for ASAP protections under the MOU.
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    Step 1: Access the ERC review queue
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    Navigate to Safety > ASAP. Reports awaiting ERC review appear in the Pending Review tab, sorted by submission date.
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    Step 2: Review the event details
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    Open a report to review the narrative, contributing factors, attached evidence, and the reporter’s suggested corrective action. The detail view shows the event timeline and any related safety reports or investigations.
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    Step 3: Determine ASAP acceptance
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    Assess whether the event meets your MOU acceptance criteria. Common criteria include: the report was timely, the event was inadvertent, and the reporter is not involved in criminal activity or substance abuse. Record the ERC determination:
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  • Accepted — the event qualifies for ASAP. Proceed to corrective action.
  • Referred to management — the event does not meet MOU criteria and is referred outside the ASAP program.
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    Step 4: Assign corrective actions
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    For accepted reports, create corrective actions directly from the report detail page. Each corrective action links to the CPA lifecycle for tracking and verification. Assign an owner, set a due date, and describe the expected outcome.
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    Step 5: Close the review
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    Once corrective actions are assigned (or the report is referred), close the ERC review. The report moves to resolved status and the reporter is notified of the outcome.

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    Track ASAP Metrics

    The ASAP index page displays program-level metrics:
    MetricDescription
    Reports submittedTotal ASAP reports submitted in the selected time period.
    Acceptance ratePercentage of reports accepted by the ERC.
    Average time to resolveMean days from submission to ERC closure.
    Open corrective actionsNumber of ASAP-linked CPAs not yet verified as effective.
    Use these metrics to demonstrate program health during FAA surveillance and MOU renewal discussions.
    AI suggestions are advisory only. Per 14 CFR Part 5, all safety assessments, investigation findings, and risk evaluations require independent human evaluation by qualified personnel. AI recommendations should be used as one factor among many in decision-making, not as the sole basis for any safety, operational, or maintenance action. See Legal Notices.

    ASAP Program Reference

    ASAP statuses, MOU requirements, ERC composition, and regulatory basis.

    Manage ASAP

    Quick-start guide for ASAP report submission and review.

    Create a CPA

    Create corrective and preventive actions from ASAP findings.

    Just Culture Framework

    How accountability decisions are made for reported events.
    Last modified on April 11, 2026