How to Track Due Items and Maintenance

By the end of this guide, you will have monitored maintenance due items, reviewed status across your fleet and crew, updated item status after maintenance, and used due item tracking to prevent grounding events.

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Prerequisites

• Aircraft must be registered in the fleet with accurate total time and total cycles.
• Crew members should have certifications entered with expiry dates.
• Due items should be configured in Settings > Maintenance > Due Items with appropriate tracking parameters.

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Navigate to Due Items

Open the Operations sidebar and click Due Items under the Fleet group. The sidebar badge on Due Items displays the count of overdue items in red when any exist. The page loads with a summary bar and a tabbed table of all tracked items. Breadcrumb path: Ops > Due Items

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Understand the summary bar

The top of the page shows four color-coded status badges that summarize the health of your entire operation: Click any badge to filter the table to that status group. These counts give you an at-a-glance health check across your entire operation.

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Filter by category

The Due Items table has four tabs: Click a tab to filter the table to that category.

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Review due items

Each row in the table shows: Items are sorted by urgency — overdue items appear first, followed by items due soonest. The Fleet Health dashboard also includes a Due Items Matrix heatmap that displays aircraft (rows) against maintenance categories (columns) such as Annual, 100-hr, Phase, AD, SB, and Overhaul. Cell colors shift from green (more than 60 days) through yellow (30—60 days) to red (under 30 days) and dark red (overdue). Click any cell in the heatmap to navigate directly to that due item.

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Update a due item status

When maintenance or training is completed:

1. Open the due item detail page.
2. Enter the completion date and any relevant data (hours at completion, next due value).
3. Change the status to reflect the new state.
4. Click Save.

The system recalculates the next due date based on the interval and the completion data.

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Use TaxxAll Aviator for advanced tracking

For operators using the TaxxAll Aviator integration, navigate to Dispatch > Aircraft > TaxxAll Aviator for an enhanced view that organizes due items into three tabs:

• Due by Date — calendar-based items.
• Due by Hours — time-based items.
• Due by Landings — cycle-based items.

Each item card shows the aircraft registration, item description, due value, current value, remaining margin, and urgency status.

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