How to Submit a Report Using Natural Language

Who should read this: Any workspace member who submits safety reports. Natural language mode is especially useful for field personnel who need to capture details quickly and for reporters who find the structured form cumbersome.Prerequisites: You must be signed in and have access to a workspace. No special permissions are required — any role that can submit a standard report can use natural language mode.

When to Use Natural Language Mode

Scenario	Recommended Mode
You are in the field and need to capture details quickly.	Natural language
You want to dictate a report hands-free (e.g., post-flight).	Natural language with voice input
You prefer a guided form with explicit field prompts.	Standard form
You know exactly which fields apply and want full control.	Standard form
You are filing a report on behalf of someone who described the event verbally.	Natural language

Both modes produce the same report record. The only difference is how the initial data entry occurs.

Benefits of Natural Language Submission

Benefit	Description
Faster capture	Describe events in flowing narrative rather than navigating a multi-field form. Reduces submission time for reporters in the field.
Reduced form fatigue	Eliminates the friction of dropdown-heavy forms, which research shows contributes to reporting avoidance.
Richer narratives	Free-text encourages reporters to include contextual details that structured fields may not capture — observations, impressions, and sequence-of-events information that aids investigation.
Accessibility	Voice input with AI extraction enables hands-free reporting for situations where typing is impractical.

Limitations

Limitation	Mitigation
AI may misclassify report type or category.	Always review extracted fields before submission.
Informal language or abbreviations may reduce extraction accuracy.	Use standard aviation terminology and ICAO airport codes where possible.
Context-specific details (local procedures, aircraft nicknames) may not be recognized.	Manually correct fields the AI cannot resolve from general aviation knowledge.
AI cannot assess severity or likelihood with regulatory precision.	Severity indicators are suggestions only. Formal risk assessment is a separate process (14 CFR 5.55).

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How to Submit a Report Using Natural Language

When to Use Natural Language Mode

Submit a Report Using Natural Language

Benefits of Natural Language Submission

Limitations

Submit a Safety Report

Report Types

Report Statuses

Use the Safety AI Assistant

​When to Use Natural Language Mode

​Submit a Report Using Natural Language

​Benefits of Natural Language Submission

​Limitations

​Related

Submit a Safety Report

Report Types

Report Statuses

Use the Safety AI Assistant

When to Use Natural Language Mode

Submit a Report Using Natural Language

Benefits of Natural Language Submission

Limitations

Related