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By following this guide, you will set up fuel pricing contracts with FBOs and suppliers, issue fuel releases for trips, compare contract vs. retail pricing, and reconcile fuel expenses against invoices.
The Operations module must be enabled for your workspace. You also need the appropriate operations permissions. Contact your workspace administrator if you cannot access these features.
Fuel contract management requires the Dispatcher, Chief Pilot, Director of Operations, or Admin role. Pilots can view fuel prices and issue releases for their assigned trips.

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View Current Fuel Prices

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Set Up a Fuel Contract

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Issue a Fuel Release

A fuel release authorizes an FBO to fuel your aircraft at the contracted price and bill your company directly instead of the crew.
For recurring routes, set up default fuel releases in the trip template. The system automatically generates fuel releases for each leg based on the template configuration.

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Reconcile Fuel Expenses

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Run Fuel Reports

Navigate to Ops > Reports and select from the fuel report options:
  • Contract Fuel Receipts — all fuel uplifts under contract pricing.
  • Contract vs. Retail Fuel — comparison of what you paid vs. what retail would have cost.
  • Fuel by Aircraft — total fuel consumption per tail number.
  • Fuel by Route — fuel costs broken down by origin-destination pair.

Create a Trip

Trip creation workflow that includes fuel planning.

Manage FBO Fuel Operations

FBO-side fuel operations and quality control.

Handle Accounting

Financial workflows including fuel expense tracking.

Run Reports

Operational reports including fuel analysis.
Last modified on April 11, 2026