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By the end of this guide, you will have configured crew scheduling preferences including aircraft preferences, home base settings, and availability constraints that the scheduling system uses when assigning crew to trips.
The Operations module must be enabled for your workspace. You also need the appropriate operations permissions. Contact your workspace administrator if you cannot access these features.
Viewing preferences requires crew.read permission. Editing preferences requires crew.update permission or ownership of the crew profile.
Open the Operations sidebar, expand the Crew group, and click Preferences. Breadcrumb path: Ops > Crew > Preferences The preferences landing page shows a summary of all crew members and their configured preferences.

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View your own preferences

Crew members can view their own preferences from the Preferences page. Each crew member sees their current settings for aircraft preferences, home base, and scheduling constraints.

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Edit crew preferences

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Step 1: Open the edit form
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Navigate to Ops > Crew > Preferences > Edit or click Edit from the preferences summary.
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Step 2: Set aircraft preferences
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Select preferred aircraft from the fleet list. Aircraft preferences influence the scheduling system when multiple qualified crew members are available for a trip.
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Step 3: Configure home base
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Set the crew member’s home base airport (ICAO code). The home base affects:
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  • Positioning leg calculations for trip assignments
  • Per diem eligibility when traveling away from base
  • Commute time estimates for duty time planning
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    Step 4: Set availability constraints
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    Configure recurring availability patterns:
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    ConstraintDescriptionPreferred daysDays of the week the crew member prefers to fly.Blocked daysDays of the week the crew member cannot fly.Max duty daysMaximum consecutive duty days before requiring rest.RON preferencePreferred remain-overnight locations or restrictions.
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    Step 5: Save preferences
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    Click Save to apply the preferences.
    Preferences are advisory, not mandatory. Schedulers and the automated assignment system use preferences as a ranking factor, but operational requirements take priority. A crew member with a blocked day preference can still be manually assigned to a trip on that day if needed.

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    Aircraft qualifications vs. preferences

    Aircraft qualifications and preferences serve different purposes:
    AspectQualificationPreference
    PurposeLegal authority to operate the aircraftScheduling optimization
    EnforcementHard block — cannot be overriddenSoft preference — can be overridden by schedulers
    Set byAdmin or crew manager with crew.update permissionCrew member or manager
    Regulatory basis14 CFR Part 61 (type ratings, certificates)None — operational convenience
    Qualifications are managed on the individual crew detail page under the Currency tab. Preferences are managed on the Crew Preferences page.

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    Schedule assignment types

    Administrators can configure custom assignment types that appear in the crew schedule. These types control how schedule entries interact with trip assignments:
    SettingPurpose
    NameDisplay name for the assignment type (e.g., “Training”).
    ColorColor code used on the schedule grid.
    Flight conflictWhether this assignment blocks flight trip assignment.
    Terminates RONWhether this assignment ends a remain-overnight sequence.
    Day of workWhether this counts as a working day for duty calculations.

    Manage Crew

    Add crew members and manage qualifications that determine assignment eligibility.

    Manage Crew Bids

    How crew bidding uses preferences as a factor in bid evaluation.

    Manage Schedule

    View and manage the crew schedule grid.

    Crew Scheduling Reference

    Schedule statuses, assignment types, and scheduling constraints.
    Last modified on April 11, 2026