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This guide helps you monitor fuel tank levels, process fuel orders, run quality control inspections, and manage fuel pricing at your FBO.
Who should read this: FBO managers, fuel supervisors, line service technicians, and quality control personnel responsible for fuel inventory, fueling operations, and regulatory compliance.Prerequisites: At least one fuel product (e.g., “Jet-A Fuel (per gallon)”) should be configured in the product catalog. See Use the FBO Point of Sale for product setup.
The FBO module must be enabled for your workspace. Contact your workspace administrator if you do not see the FBO section in the sidebar.
The Fuel Management dashboard (FBO > Fuel Management) displays four KPI cards at the top: Gallons Today, Fuel Revenue, Avg Margin/Gal, and Pending Orders. Each card includes a 7-day sparkline so you can spot trends without navigating away. Use these KPIs as your morning check before diving into individual operations.

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Respond to Low-Fuel Alerts

Navigate to FBO > Fuel Management to view tank levels. When any tank drops below 15% capacity, a red alert banner appears.
Fuel tanks below 15% capacity risk service interruptions for arriving aircraft. Monitor the Fuel Management dashboard daily — especially during peak travel periods and summer months when Jet-A demand increases.

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Track Fuel Truck Inspections

The Fuel Trucks section on the Fuel Management dashboard shows each truck’s status and inspection countdown. If a truck’s next inspection is due within 7 days, take it out of service until the inspection is completed.
For fuel truck status definitions, see FBO Fuel Reference. Fuel truck inspections must comply with NFPA 407 and ATA 103.

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Process Fuel Orders

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Create a Fuel Order

You can create fuel orders from the Operations Center using the Quick Actions card or from the Orders page.

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Advance Fuel Order Status

To update a fuel order, navigate to the order and change its status from Pending to In Progress when fueling begins, and to Completed when fueling is finished.
For the full fuel order status lifecycle, see FBO Fuel Reference.

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Run Quality Control Inspections

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View QC Status

Scroll to the Quality Control Status section at the bottom of the Fuel Management dashboard (or click the QC Log button in the page header). The QC table shows:
  • Truck — the fuel truck identifier
  • Last Inspection — date of the most recent QC inspection
  • Next Due — date the next inspection is required
  • Days Until Due — countdown with color coding (green > 14 days, amber 8—14 days, red 7 or fewer days)
  • Filter Diff (psi) — filter differential pressure reading in PSI
  • Status — “OK” for compliant trucks, “Action Required” for trucks with an imminent inspection or elevated filter differential
Filter differential readings at or above 3.0 psi trigger an Action Required status. A high filter differential can indicate contamination or element degradation. Do not dispatch the truck until the filter element is inspected and, if necessary, replaced. This is a safety-critical item per NFPA 407.

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Compare Competitor Pricing

If you want to benchmark your fuel rates, review the Retail Pricing table on the Fuel Management dashboard. It displays your prices alongside nearby FBOs with a delta column showing where you stand competitively.

Use the FBO Point of Sale

Process fuel orders and manage fuel products in the POS catalog.

FBO Statuses

Fuel order statuses, truck statuses, and QC inspection states.

Handle FBO Billing

Invoice customers for fuel purchases and manage fuel-related transactions.

Manage FBO Contracts

Set up fuel discount contracts for based tenants and fleet operators.
Last modified on April 11, 2026