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By the end of this guide, you will have navigated the shared operations calendar, filtered events by type, created custom events, set up recurring events, and exported the calendar to external applications.
The Operations module must be enabled for your workspace. You also need the appropriate operations permissions. Contact your workspace administrator if you cannot access these features.
Any workspace member can view the calendar. Creating and editing events requires the calendar.manage permission.

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Prerequisites

  • Your workspace must have active trips, crew, or aircraft for the calendar to display operational data.
  • Training events and safety committee meetings populate automatically from their respective modules when those modules are enabled.
Open the Calendar item in the sidebar navigation. The calendar page loads with a toolbar at the top and the calendar grid below.

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Calendar views

Use the toolbar toggle buttons to switch between Month, Week, and Day views. List-based views (List Week and List Month) display events as a flat, chronological scrollable list. The toolbar displays the current period label (e.g., “March 2026” for month view or “Mar 8 - 14, 2026” for week view) with navigation controls:
  • Left arrow — Move to the previous period.
  • Right arrow — Move to the next period.
  • Today button — Return to the current date. This button appears in the toolbar whenever you have navigated away from today.

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Event types and color coding

Events are color-coded by type: Trips (blue), Maintenance (orange), Training (purple), Safety Meetings (green), Crew Unavailable (red), and Custom Events (user-selected color). All-day events appear as colored bars at the top of the day column, while timed events appear as blocks proportional to their duration.

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Filter events

Click the filter icon in the toolbar to open the filter panel. You can filter by Event Type, Aircraft, Crew Member, and Status. Active filters are indicated by a red dot badge on the filter icon. Click Reset Filters to clear all filters.
Filter selections persist during your session. When you close and reopen the calendar, filters reset to show all event types.

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View event details

Click any event on the calendar to open a detail popover showing the event title, type badge, date and time range, description, and associated resource (aircraft, crew member, or meeting attendees). Trip and maintenance events include a direct link to the source record. For trip events, the popover also displays the route (ICAO codes), assigned PIC and SIC, aircraft tail number, and trip status label.

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Create a custom event

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Step 1: Open the event form
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You can create events in two ways:
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  • Click the ”+” button in the toolbar to open a blank event form.
  • Click and drag across a time range on the calendar grid (in Week or Day view) to pre-fill the start and end times.
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    Step 2: Fill in event details
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    Fill in the Title, Description, Start and End date/time, and optionally toggle All Day or pick a Color. The end must be after the start.
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    Step 3: Save the event
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    Click Save to create the event. It appears on the calendar immediately. Click Cancel to discard without saving.

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    Edit or delete events

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    Edit an event

    1. Click the event on the calendar to open the detail popover.
    2. Click Edit in the popover.
    3. The event form opens pre-filled with the current details.
    4. Make your changes and click Save.
    You can also drag and drop events to a new date or time on the calendar grid (in Week or Day view). The event’s start and end times update automatically. To resize an event’s duration, drag the bottom edge of the event block up or down.
    Trip, maintenance, and training events are managed from their respective modules. Editing these events on the calendar redirects you to the source record (e.g., the trip detail page) where you can make changes.

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    Delete an event

    1. Click the event to open the detail popover.
    2. Click Delete in the popover.
    3. A confirmation dialog appears. Click Delete to confirm.
    Only custom events can be deleted from the calendar. System-generated events (trips, maintenance, training) must be cancelled or removed from their source module.

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    Recurring events

    When creating or editing a custom event, toggle Recurring to set a recurrence pattern. Select a frequency (Daily, Weekly, Bi-weekly, or Monthly), choose specific days for weekly recurrence, and set an end date or choose indefinite recurrence. Editing a single occurrence prompts you to choose between This Event Only or All Future Events. Deleting follows the same pattern.
    Use recurring events for standing meetings like weekly safety committee sessions or monthly management reviews.

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    Calendar integration (iCal export)

    You can subscribe to your PlaneConnection calendar from external calendar applications (Google Calendar, Apple Calendar, Outlook) using the iCal feed URL.
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    Step 1: Generate the iCal feed URL
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  • Click the settings gear icon in the calendar toolbar.
  • Select Calendar Export.
  • The export dialog displays a unique iCal feed URL for your workspace calendar. Click Copy URL to copy it to your clipboard.
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    Step 2: Subscribe from an external calendar
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    Add the URL as a calendar subscription: Google Calendar (Settings > Add calendar > From URL), Apple Calendar (File > New Calendar Subscription), or Outlook (Add calendar > Subscribe from web). The external calendar polls the feed periodically and displays PlaneConnection events alongside your personal schedule.
    The iCal feed URL contains a unique authentication token for your account. Do not share it publicly. If you suspect the URL has been compromised, click Regenerate URL in the Calendar Export dialog to invalidate the old URL and generate a new one.

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    Calendar settings

    Workspace administrators can configure calendar defaults (week start day, default view, time format, time zone display, and business hours) under Settings > General > Calendar.

    Manage the Schedule

    View the crew and aircraft assignment schedule organized by resource.

    Create a Trip

    Trips appear on the calendar automatically after creation.

    Track Due Items

    Maintenance due items populate the calendar as events.

    Manage Training

    Training events from the safety module display on the calendar.
    Last modified on April 11, 2026