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By the end of this guide, you will have recorded crew duty periods, monitored flight time limits against 14 CFR Part 135 Subpart F requirements, and used the sign-and-approve workflow for duty records.
The Operations module must be enabled for your workspace. You also need the appropriate operations permissions. Contact your workspace administrator if you cannot access these features.
Recording duty time requires crew.update permission or ownership of the duty record. Approving duty records requires a supervisory role (Chief Pilot, DO, or Admin).

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Regulatory framework

PlaneConnection tracks crew duty time against the following regulatory limits:
The duty time limits displayed in PlaneConnection are reference values. The operator’s Operations Specifications (OpSpecs) may impose stricter limits. Always verify against your current OpSpecs.
Individual crew duty time is available on the crew detail page: Breadcrumb path: Ops > Crew > [Crew Member] > Duty Time The duty time tab shows a 30-day bar chart of daily duty hours and a detailed log of all duty periods.

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Crew duty time summary

The system computes a rolling compliance summary for each crew member:

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Record a duty period

When a trip is completed, PlaneConnection can auto-populate duty records from trip leg data. Review auto-generated records for accuracy, especially when positioning legs or delays affect actual duty start and end times.

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Sign and approve duty records

Duty time records support a two-step verification workflow:

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Monitor compliance from the dashboard

The Crew Intelligence dashboard (Ops > Crew Overview) provides fleet-wide duty time monitoring:
  • Duty Time Compliance chart — stacked bars showing hours flown vs. remaining capacity for each crew member in the current 7-day window.
  • 34-hour annotation line — marks the weekly flight time limit under 14 CFR 135.267(c).
  • Fatigue K-Score — composite fatigue risk score per AC 120-103A.
For details on interpreting these visualizations, see How to Use Crew Intelligence.

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Export duty time reports

Duty time data can be exported for audits and record-keeping:
  1. Navigate to Ops > Reports and select the Crew Schedule Summary report.
  2. Set the date range and select the crew members to include.
  3. Click Export to download the report as CSV or PDF.
The API also provides a dedicated export endpoint at GET /api/export/crew-duty-report.

Use Crew Intelligence

Monitor duty time compliance, fatigue risk, and currency status across the fleet.

Manage Crew

Add crew members and manage the roster.

Crew Scheduling Reference

Duty time rules, schedule statuses, and regulatory limits.

View Logbook

Review flight logbook entries that feed into duty time calculations.
Last modified on April 11, 2026