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By following this guide, you will submit change requests, complete the MOC screening checklist, assess risk impacts, and track changes through approval and post-implementation review.
Who should read this: Anyone proposing a change to operations, equipment, procedures, or organizational structure. Safety managers review and approve MOC requests. Admins configure MOC workflows.Prerequisites: Any workspace member can submit a change request. Safety manager or admin role is required to review, approve, or reject requests.

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MOC Workflow Overview

StatusDescription
DraftChange request created. Basic details captured.
ScreeningChange is being evaluated against the 8-question screening checklist.
Risk AssessmentChange has been screened and requires a formal risk assessment.
ApprovalRisk assessment complete. Change awaiting management approval.
ImplementationChange approved and being implemented.
Post-ReviewChange has been implemented. Effectiveness and safety impact under review.
ClosedMOC process complete. Record is immutable.

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Submit a Change Request

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Step 1: Open the MOC form
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In the Safety sidebar, navigate to Management of Change and create a new change request. You can also use Cmd+K and select “New Change Request.”
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Step 2: Select the change category
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Choose the category that best describes the change (Operational, Organizational, Technical, Regulatory, or Process). For the full category reference, see MOC Workflow.
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Step 3: Enter the change title and description
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Use a clear title that summarizes the proposed change. Include what is changing and why, the current vs. proposed state, affected systems and personnel, and expected timeline.
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Step 4: Classify the timeline
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Select Standard or Emergency. If you need to select Emergency, only do so when delay would create a greater safety risk than proceeding.
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Emergency changes bypass the standard screening timeline but still require a complete risk assessment and post-implementation review.
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Step 5: Submit the request
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Submit the change request. It moves to Submitted status and is queued for safety manager review.

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Complete the MOC Screening

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Step 1: Open the screening checklist
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Open the submitted change request and navigate to the Screening tab.
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Step 2: Answer each screening question
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The checklist includes 8 questions evaluating whether the change could affect operations, maintenance, personnel, equipment, compliance, hazards, risk controls, or external interfaces. For the full screening checklist, see MOC Workflow.
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Step 3: Determine the screening result
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If any question is answered Yes, the change requires a full risk assessment. If all answers are No, the change may proceed with documentation only.
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When in doubt, answer Yes. It is better to perform an unnecessary risk assessment than to miss a hazard introduced by a change.

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Perform the Risk Assessment

If the screening determines a risk assessment is needed:
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Step 1: Identify hazards
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Document each hazard that could result from implementing the proposed change.
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Step 2: Assess risk
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For each identified hazard, rate severity and likelihood using the ICAO 5x5 risk matrix. See Conduct a Risk Assessment for detailed guidance.
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Step 3: Define risk controls
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For hazards in the yellow (ALARP) or red (Unacceptable) zone, define controls to reduce the risk before the change is implemented.
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Step 4: Assess residual risk
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Rate the expected risk level after controls are in place. Document any residual risk that will be accepted.

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Approve or Reject the Change

Review the complete MOC package — change description, screening results, risk assessment, and residual risk levels — then make your decision:
  • If you want to authorize the change, approve it with any conditions or monitoring requirements.
  • If you want to reject, document the reasons and return to the requestor.
  • If you need more information, request changes before making a decision.

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Conduct Post-Review (PIR)

After an approved change has been implemented:
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Step 1: Schedule the PIR
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Set a review date — typically 30 to 90 days after implementation.
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Step 2: Evaluate effectiveness
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Assess whether the change was implemented as planned, risk controls are functioning, no new hazards have emerged, and safety performance has not degraded.
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Step 3: Document the PIR findings
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Record the review results and any additional actions needed.
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Step 4: Close the MOC
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Once the PIR is satisfactory, close the MOC record. The complete package is retained per 14 CFR 5.97.

MOC Workflow

Complete reference for MOC statuses, screening questions, and approval rules.

Conduct a Risk Assessment

Detailed guidance on the 5x5 risk matrix used during MOC risk assessment.

Create a CPA

Creating corrective actions from MOC findings.

Track Compliance

How MOC records contribute to Part 5 compliance.
Last modified on April 11, 2026