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By the end of this guide, you will have added aircraft to your fleet, configured their details, managed operational statuses, and retired aircraft when they leave your operation.
The Operations module must be enabled for your workspace. You also need the appropriate operations permissions. Contact your workspace administrator if you cannot access these features.
You need the aircraft.create or aircraft.update permission depending on the action. Have the aircraft’s FAA registration (N-number), make, model, and current total time/cycles ready.

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Add a new aircraft

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Step 1: Open the aircraft form
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Go to Ops > Aircraft and click Add Aircraft.
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Step 2: Enter aircraft details
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Provide the tail number (N-number), make, model, and optionally the serial number and year. Status defaults to Active.
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Step 3: Save the aircraft
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Click Save Aircraft. The aircraft is immediately available for trip assignment and scheduling.
After creation, open the aircraft detail page to add the home base airport, seating capacity, insurance expiry, and registration expiry. These fields drive scheduling validations and due-item alerts.

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Edit aircraft details

  1. Go to Ops > Aircraft and click the aircraft row you want to edit.
  2. Click Edit to modify any field.
  3. Click Save when finished.

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Change aircraft status

To change an aircraft’s operational status (Active, Maintenance, AOG, Storage, or Retired):
  1. Open the aircraft detail page.
  2. Select the new status from the Status dropdown.
  3. Enter the reason or details (maintenance event, estimated return date, or retirement reason).
  4. Click Save.
Changing an aircraft to Maintenance or AOG flags any scheduled trips for reassignment. Dispatchers receive a notification and affected trips appear in conflict alerts. For full status definitions, see Aircraft Statuses.

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Set initial hours and landings

If you are migrating from another system, set the initial total time and total cycles accurately on the aircraft detail page. These values are the baseline for all maintenance due-item calculations.
Hours and landings update automatically when flight logs are posted. You can view current totals on the aircraft detail page under the Overview tab.

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View the 3D aircraft model

When the 3D aircraft viewer is enabled for your workspace, the aircraft detail page displays an interactive 3D model of the aircraft in the page header alongside the summary card.
  • Rotate — Click and drag to orbit the model.
  • Zoom — Scroll or pinch to zoom in and out.
  • Reset — Double-click to return to the default view angle.
The viewer automatically selects the closest available 3D model based on your aircraft make and model. Over 180 aircraft types are represented with textured models.
The 3D viewer is a feature that can be enabled by your workspace administrator. If you do not see it on the aircraft detail page, contact your admin or reach out to support.

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Generate a full aircraft report

  1. Open the aircraft detail page.
  2. Click Full Report in the page header.
  3. Click Export to download as PDF or CSV.
The report includes specifications, hour/landing totals, maintenance history, open discrepancies, and trip history.

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Retire an aircraft

Retiring permanently removes an aircraft from dispatch and scheduling. Historical records are retained for regulatory compliance.
  1. Ensure the aircraft has no active or upcoming trips.
  2. Open the aircraft detail page.
  3. Change the status to Retired and document the reason.
  4. Click Save.
Retired is a terminal status — the aircraft cannot be reactivated. If an aircraft returns to your fleet after sale, create a new aircraft record.

Aircraft Statuses

Status definitions, transition rules, and fleet impact.

Track Due Items

Monitor maintenance due items calculated from hours and cycles.

Create a Trip

Assign aircraft to trips after fleet setup.

Reports: Aircraft

Fleet utilization and tracking reports.
Last modified on April 11, 2026