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This guide helps you configure flight defaults, log formats, duty time rules, airport preferences, flight tags, tripsheet branding, and flight release procedures.
This feature requires administrator or workspace owner permissions. Changes made here affect all users in your workspace.
Who should read this: Workspace administrators (Admin role) and dispatchers who need to configure operational defaults. You need the Admin role with workspace_settings configure permission to save changes.

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Configure general flight defaults

General flight settings define the default parameters used when creating new flights.
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Step 1: Open general flight settings
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Navigate to Settings > Flight > General.
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Step 2: Set default aircraft and numbering
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Select the Default Aircraft and define the Flight Numbering Format using variables like {SEQ}, {YYYY}, {MM}, {DD}.
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Step 3: Configure crew pairing rules
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Choose a crew assignment rule (Type Rated, Experience Based, Availability, or Manual). If your operation mandates two pilots, toggle Require Second in Command (SIC).
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Step 4: Set time and scheduling defaults
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Configure Departure Offset, Arrival Offset, Default Time Display, and the Auto-create return leg toggle.
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Step 5: Save settings
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Click Save Flight Settings.

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Configure the flight log

Flight log settings control which fields are required when recording flights and how log entries are numbered.
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Step 1: Open flight log settings
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Navigate to Settings > Flight > Flight Log.
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Step 2: Set the log numbering format
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Enter your preferred format using variables like {YYYY}, {MM}, {SEQ}, {TAIL}.
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Step 3: Configure required fields
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Toggle the Required switch for each field to match your organization’s data collection requirements.
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Step 4: Add custom fields (optional)
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If you want fields specific to your operation, click Add Custom Field, enter a name, select a type, and click Add Field.
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Step 5: Save settings
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Click Save Flight Log Settings.
Keep required fields to the minimum necessary for your operation. Excessive required fields slow down data entry and may lead to inaccurate placeholder entries.

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Configure duty time limits

Duty time settings define FAA regulatory limits and company-specific rules for flight time and rest periods.
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Step 1: Open duty time settings
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Navigate to Settings > Flight > Duty Time. The regulatory limits (14 CFR Part 135) are displayed but cannot be modified.
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Step 2: Add custom company rules (optional)
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If you want duty time limits stricter than the FAA minimums, click Add Rule and set the rule name, max hours, rest required, and period.
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Step 3: Set warning thresholds
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Configure the Warning Threshold (default 80%) and Critical Threshold (default 90%) that trigger duty time alerts.
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Step 4: Save settings
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Click Save Thresholds and confirm that custom rules are saved.
Company rules can only be more restrictive than FAA limits, never less. PlaneConnection enforces the FAA regulatory limits regardless of custom rule settings.

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Manage airports and locations

The airports table stores locations used across flight operations — departure points, arrival destinations, home bases, and common waypoints.
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Step 1: Open airport settings
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Navigate to Settings > Flight > Airports and Locations.
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Step 2: Add an airport
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Click Add Airport and enter the ICAO Code, IATA Code, Airport Name, City, Country, and Status.
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Step 3: Save
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If you want to deactivate an airport later, set it to “Inactive” rather than deleting it to preserve historical flight records.

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Configure flight tags

Flight tags categorize and filter flights in list views and reports.
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Step 1: Open tag settings
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Navigate to Settings > Flight > Tags.
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Step 2: Add a tag
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Click Add Tag and enter a Tag Name, select a Color, and choose a Category.
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Step 3: Save
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If you want to modify tags later, click the Edit or Delete icon on any tag row.
Create a consistent tagging taxonomy early. Tags like “Charter”, “Owner”, “Maintenance”, and “Ferry” cover the most common Part 135 flight types.

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Customize tripsheet formatting

Tripsheet settings control the layout, sections, and branding of generated trip documents.
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Step 1: Open tripsheet settings
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Navigate to Settings > Flight > Tripsheet.
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Step 2: Configure branding
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Set the Company Name, upload a Company Logo, choose a Header Color, and select the Output Format (PDF or HTML).
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Step 3: Manage template sections
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Toggle Included to show or hide sections. Change the Order number to rearrange them.
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Step 4: Save settings
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Click Save Tripsheet Settings.

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Configure flight release procedures

Flight release settings define the checklist, approval requirements, and signature fields for the flight release process.
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Step 1: Open flight release settings
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Navigate to Settings > Flight > Flight Release.
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Step 2: Set approval requirements
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Set the number of Required Approvals and toggle Auto-release if you want flights released automatically when all approvals are received.
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Step 3: Configure the release checklist
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Toggle Required on each checklist item. If you want to add custom items, click Add Item.
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Step 4: Configure signature fields
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Toggle Required for each role that must sign off on the release.
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Step 5: Save settings
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Click Save Flight Release Settings.

Configure Workspace

General workspace settings, notifications, and security.

Set Up Integrations

Connect ForeFlight, QuickBooks, and other services.

User Roles

Understand who can access flight settings.

Permissions Matrix

Full permissions breakdown by role.
Last modified on April 11, 2026