By following this guide, you will create reservations for hangar and ramp space, check real-time availability, manage reservation rates, and handle long-term contracts.
The FBO module must be enabled for your workspace. Contact your workspace administrator if you do
not see the FBO section in the sidebar.
The reservation system is separate from the general FBO bookings system. Reservations are designed
for space management (hangars, tiedowns, ramp spots), while bookings handle service-level
scheduling. Both are available in the FBO module.
Check Availability
Step 1: Open the availability view
Navigate to FBO > Reservations > Availability. The availability calendar shows all reservable units with their current occupancy status.
Step 2: Select a date range
Use the date picker to select the arrival and departure dates. The calendar highlights available (green), partially available (yellow), and fully booked (red) units for the selected period.
Step 3: Filter by unit type
Use the unit type filter to narrow results to specific unit types (e.g., T-hangar, corporate hangar, heated hangar, tiedown, ramp spot). Filter by aircraft size compatibility if the customer has specified their aircraft type.
Create a Reservation
Step 1: Start a new reservation
From the availability view, click an available unit to start a reservation. Alternatively, navigate to FBO > Reservations > Bookings and click New Reservation.
Step 2: Enter reservation details
Complete the reservation form:
| Field | Description |
|---|
| Guest/Customer | Select an existing customer or create a new guest record. |
| Unit | The hangar, tiedown, or ramp spot being reserved. |
| Aircraft | Tail number and type of the aircraft occupying the space. |
| Arrival date | When the aircraft is expected to arrive. |
| Departure date | When the aircraft is expected to depart. |
| Rate | The rate code applied to this reservation (daily, weekly, monthly). |
| Notes | Special instructions (e.g., “needs 110V outlet”, “GPU required”). |
The system calculates the estimated total based on the selected rate and duration. Verify the pricing before confirming.
Step 4: Confirm the reservation
Click Save. The reservation is created in Confirmed status and the unit shows as occupied for the reserved dates on the availability calendar.
Manage Reservation Rates
Step 1: Open rate configuration
Navigate to FBO > Reservations > Rates. The rate sheet lists all active rate codes with their pricing tiers.
Step 2: Create or edit a rate
Click New Rate or select an existing rate to edit. Configure:
| Field | Description |
|---|
| Name | Rate code name (e.g., “Standard T-Hangar”, “Transient Tiedown”). |
| Daily rate | Per-day charge. |
| Weekly rate | Discounted rate for stays of 7+ days. |
| Monthly rate | Discounted rate for stays of 30+ days. |
| Rate type | Classification: daily, seasonal, contract. |
| Active | Toggle to enable or disable the rate code. |
Click Save. Updated rates apply to new reservations. Existing reservations retain the rate in effect at the time of booking unless manually updated.
Handle Long-Term Contracts
For based aircraft or long-term tenants, create a reservation contract that locks in pricing and guarantees unit availability.
Navigate to FBO > Reservations > Contracts.
Step 2: Create a new contract
Click New Contract and enter the contract terms:
Customer — the tenant or aircraft owner.
Unit — the assigned hangar or space.
Contract period — start and end dates.
Monthly rate — the contracted rate, which may differ from the standard rate sheet.
Auto-renewal — whether the contract renews automatically at expiration.
Terms and conditions — any special provisions or obligations.
Step 3: Activate the contract
Click Save. The unit is marked as under contract for the contract period and is excluded from transient availability.
Use the Documents tab on each reservation or contract to store signed agreements, insurance
certificates, and other required documentation. Navigate to FBO > Reservations > Documents for
a centralized document view across all reservations.
FBO Reservation Statuses
Reservation types, statuses, and contract terms.
Manage FBO Units
Set up hangars, tiedowns, and ramp spots.
Handle FBO Billing
Invoice reservations and process payments.
Run FBO Reports
Occupancy and revenue reports for reservation operations.
